AGENDA - REGULAR COUNCIL MEETING

Monday, August 16, 2021 at 6:00 P.m. - 11:55 P.m.

Council Chambers

8645 Stave Lake Street, Mission, BC

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

3.

DELEGATIONS

a.

Mr. Kamal Singh and Dr. Thor Jensen, Halitra

Re: Decarbonizing Commercial and Institutional Buildings in Municipalities With Populations Less Than 100,000.

b.

Kirsten Haymond, Action4Canada

Re: Fraser Valley Mayor's Vaccine Challenge, and Vaccine Clinics

4.

PROCLAMATIONS

a.

Literacy Awareness Month

September, 2021

b.

International Overdose Awareness Day

August 31, 2021

5.

RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

6.

ECONOMIC DEVELOPMENT

a.

Update on the Waterfront Revitalization Initiative

This report is provided for information only. Council action is not required.

7.

ENGINEERING AND PUBLIC WORKS

a.

2nd Round Public Engagement Update and Preferred Design Option for the 7th Avenue Greenway Project

This report is provided for information. No staff recommendation accompanies this report and Council action is not required.

b.

Active Transportation Grant Application and Funding Approval for Phase 1 of the 7th Avenue Greenway Project

RECOMMENDATIONS:

1. That Council support the application to the BC Active Transportation Infrastructure Grant program for $500,000 to fund construction of Phase 1 of the 7^th Avenue Greenway project; and
2. That a budget of $1,490,913 be approved as the City’s share for the project and included in the 2022 capital program.

c.

Nottman Rainwater Detention Pond Project Update

This report is provided for information only. Council action is not required.

d.

Falcon Lift Station and Forcemain Upgrade Award Report

RECOMMENDATIONS:

1. That the ITT 2021-005 – Falcon Lift Station and Forcemain Upgrade contract be awarded to Timbro Contracting Ltd. for $939,150.00 excluding GST;
2. That the Replacement of Falcon Pump Station capital project be increased by $700,000.00 with funding from the Sewer Capital Reserve Fund;
3. That the Mayor and CAO be authorized to execute the contract documents on behalf of Mayor and Council; and
4. That, notwithstanding Policy FIN.24 (A) – Policy and Procedure Manual, approval of any future change orders relating to the contract, within the approved budget, be delegated to the Director of Engineering & Public Works.

8.

PUBLIC SAFETY AND HEALTH

a.

RCMP Quarterly Report

The Mission RCMP Detachment Quarterly Report from January, 2021 to June, 2021

9.

FORESTRY

a.

Forestry Operations 2021 Quarter 2 (Q2) Report

This report is provided for information only. Council action is not required.

b.

Steelhead Community Emergency Planning Preparation

RECOMMENDATIONS:

1. That the City provides $6,525 in funding to the Steelhead Community to cover costs associated with Emergency Planning and Preparation; and
2. That the funding comes from the Forestry Reserve.

10.

DEVELOPMENT SERVICES

a.

Development Application - 32768 & 32778 Egglestone Avenue

RECOMMENDATIONS:

1. That draft Zoning Amending Bylaw 6050-2021-5949(41) to rezone the properties at 32768 and 32778 Egglestone Avenue from Suburban 20 (S20) Zone to Multi-unit Duplex 465 (MD465) Zone be considered for first and second reading;
2. That, subject to Zoning Amending Bylaw 6050-2021-5949(41) receiving first and second reading, a Public Hearing be scheduled for a date to be determined;
3. That prior to the adoption of Zoning Amending Bylaw 6050-2021-5949(41), the following conditions be met to the satisfaction of the Director of Development Services:
   1. substantial completion of subdivision application S20-012;
   2. collection of any volunteered contributions to the City’s community amenity reserve;
   3. completion of the Engineering requirements, as in Attachment A;
   4. any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing; and
4. That the new road extending south of Egglestone Avenue, be named Fukawa Court in conjunction with Development Application P2020-085, and that upon adoption of Street Naming Bylaw 6051-2021 (Fukawa Court), Street Naming Policy STR.28 be amended accordingly.

b.

Development Application – 10911 Wilson Street

RECOMMENDATIONS:

1. That draft Zoning Amending Bylaw 6053-2021-5949(42) to rezone property at 10911 Wilson Street from Rural 80 (RU80) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone be considered for first and second reading;
2. That, subject to Zoning Amending Bylaw 6053-2021-5949(42) receiving first and second reading, a Public Hearing be scheduled for a date to be determined; and
3. That prior to the adoption of Zoning Amending Bylaw 6053-2021-5949(42), the following conditions be met to the satisfaction of the Director of Development Services:
   1. Substantial completion of subdivision application S20-010;
   2. Assurance that Wilson Street has been properly dedicated with the British Columbia Land Titles Office across the frontage of the subject property and any trespass of the roadway onto private property has been rectified;
   3. Collection of any volunteered contributions to the City’s community amenity reserve; and
   4. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing.

c.

Development Application – 34181 Hartman Avenue

RECOMMENDATIONS:

1. That draft Zoning Amending Bylaw 6058-2021-5949(46) to rezone the property at 34181 Hartman Avenue from Rural 16 (RU16) Zone to the Rural Residential 7 Secondary Dwelling (RR7s) Zone be considered for first and second reading;
2. That, subject to Zoning Amending Bylaw 6058-2021-5949(46) receiving first and second reading, a Public Hearing be scheduled on a date to be determined; and
3. That prior to the adoption of Zoning Amending Bylaw 6058-2021-5949(46), the following conditions be met to the satisfaction of the Director of Development Services:
   1. Collection of any volunteered contributions to the City’s community amenity reserve;
   2. Substantial completion of subdivision application S21-001; and
   3. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing.

d.

Development Application – 32335 Fletcher Avenue

RECOMMENDATIONS:

1. That draft Zoning Amending Bylaw 6055-2021-5949(44) to rezone the property at 32335 Fletcher Avenue from Urban Residential 558 (R558) Zone, Urban Residential 558 Secondary Dwelling (R558s) Zone, Neighbourhood Centre One (NC1) Zone and Commercial Highway Two (CH2) Zone to Commercial Highway One (CH1) Zone be considered for first and second reading;
2. That, subject to Zoning Amending Bylaw 6055-2021-5949(44) receiving first and second reading, a Public Hearing be scheduled on a date to be determined;
3. That prior to the adoption of Zoning Amending Bylaw 6055-2021-5949(44), the following conditions be met to the satisfaction of the Director of Development Services:
   1. Completion of the Engineering requirements, as in Attachment A.
   2. Collection of any volunteered contributions to the City’s community amenity reserve.
   3. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing; and
4. That Development Permit DP19-157 be considered for final approval at the time of final adoption of Zoning Amending Bylaw 6055-2021-5949(44).

e.

Development Application – 32579 Cherry Avenue

RECOMMENDATIONS:

1. That draft Zoning Amending Bylaw 6057-2021-5949(45) to rezone the property at 32579 Cherry Avenue from Suburban 20 (S20) Zone to Urban Compact 465 Secondary Dwelling (UC465s) Zone be considered for first and second reading;
2. That, subject to Zoning Amending Bylaw 6057-2021-5949(45) receiving first and second reading, a Public Hearing be scheduled on a date to be determined; and
3. That prior to the adoption of Zoning Amending Bylaw 6057-2021-5949(45) the following conditions be met to the satisfaction of the Director of Development Services:
   1. Collection of any volunteered contributions to the City’s community amenity reserve;
   2. Substantial completion of subdivision application S19-013; and
   3. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing.

f.

Development Application – 7646 Nelson Street, 31215 & 31380 Silverdale Avenue

RECOMMENDATIONS:

1. That Official Community Plan Amending Bylaw 5935-2020-5670(17) receive second reading;
2. That Official Community Plan Amending Bylaw 5935-2020-5670(17) be considered in conjunction with the City’s Financial Plan and Waste Management Plan;
3. That draft Zoning Amending Bylaw 6054-2021-5949(43) to rezone the subject properties from Rural 16 (RU16) Zone and Commercial Highway Two (CH2) Zone to Commercial Gas Service Station (CGS) Zone, Commercial Vehicle Dealership (CVD) Zone, and Institutional Parks, Recreation and Civic (IPRC) Zone be considered for first and second reading;
4. That, subject to Zoning Amending Bylaw 6054-2021-5949(43) receiving first and second reading, a Public Hearing be scheduled on a date to be determined; and
5. That prior to the adoption of Zoning Amending Bylaw 6054-2021-5949(43), the following conditions be met to the satisfaction of the Director of Development Services:
   1. Substantial completion of subdivision application S18-028;
   2. Dedication of additional property adjacent to Nelson Street and Silverdale Avenue to provide a total road dedication width, complete with corner truncation, sufficient to construct an Arterial Road Standard complete with road drainage, underground hydro and telephone, street lighting, and boulevard tree planting; and
   3. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing.

g.

Housing Agreement – 32690 14th Avenue (PID 009-341-501) and an Unaddressed Property on 14th Avenue (PID 009-341-510)

RECOMMENDATION:

That the draft Housing Agreement Bylaw 6056-2021 be considered for first, second, and third reading.

h.

Development Variance Permit – 7451 Dunsmuir Street

RECOMMENDATION:

That Development Variance Permit DV20-014 for 7451 Dunsmuir Street to vary:

1. 1. Section 112 B.1. by increasing the maximum retaining wall height from 1.2 m (3.9 ft) to 2.15 m (7.05 ft); and
   2. Section 112 B.4.by permitting blank concrete block retaining walls within the Attached Multi-unit Residential OCP designation;

be approved.

i.

Consideration of Gross Density (Cluster Development) Process

RECOMMENDATION:

That Council direct staff to consider the gross density process (cluster development) as an option for residential development applications within Urban Residential, Suburban Residential and Rural Residential designations areas, on a case-by-case basis.

11.

CORPORATE ADMINISTRATION AND FINANCE

a.

Investment Holdings Quarterly Report – June 30, 2021

This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

b.

FIN.20 Investment Policy Update

RECOMMENDATION:

That the amended policy FIN.20 – Investment Policy, as attached as Appendix A to the report from the Manager of Accounting Services dated August 16, 2021 entitled “FIN.20 Investment Policy Update”, be approved.

c.

Joint Shared Services Commission – Proposed Change in Council Representation

RECOMMENDATIONS:

1. That Councillor Crawford replace Mayor Horn as a permanent member of the Joint Shared Services Commission.
2. That Mayor Horn be appointed as an alternate member of the Joint Shared Services Commission.

d.

Central Neighbourhood Plan Phase II – Preferred Central Neighbourhood Land Use Plan

RECOMMENDATION:

That Council authorize the initiation of Phase 3 | Preferred Option and Technical Due Diligence – Engineering Studies based on the CNP Recommended Preferred Plan.

12.

RESOLUTION TO RISE AND REPORT

13.

RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE

14.

COUNCIL COMMITTEE REPORTS & MINUTES

a.

Joint Shared Services Committee Meeting Minutes- May 13, 2021

15.

COUNCIL MEETING MINUTES FOR APPROVAL

a.

Regular Council Meeting (for the purpose of going into a closed meeting) – July 19, 2021

b.

Regular Council Meeting - July 19, 2021

16.

BYLAWS FOR CONSIDERATION

a.

Zoning Amending Bylaw 6050-2021-5949(41) - FIRST AND SECOND READINGS

A bylaw to rezone the properties at 32768 and 32778 Egglestone Avenue from Suburban 20 (S20) Zone to Multi-unit Duplex 465 (MD465) Zone

See “Development Services” Section 10(a)

b.

Street Naming (Fukawa Court) Bylaw 6051-2021 - FIRST AND SECOND READINGS

A bylaw to name a new street running south off of Egglestone Avenue, west of Cedar Street and east of Dunbar Way

See "Development Services" Section 10(a)

c.

Zoning Amending Bylaw 6053-2021-5949(42) - FIRST AND SECOND READINGS

A bylaw to rezone property at 10911 Wilson Street from Rural 80 (RU80) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone

See “Development Services” Section 10(b)

d.

Zoning Amending Bylaw 6058-2021-5949(46) - FIRST AND SECOND READINGS

A bylaw to rezone property at 34181 Hartman Avenue from Rural 16 (RU16) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone

See “Development Services” Section 10(c)

e.

Zoning Amending Bylaw 6055-2021-5949(44) - FIRST AND SECOND READINGS

A bylaw to rezone the property at 32335 Fletcher Avenue from Urban Residential 558 (R558) Zone, Urban Residential 558 Secondary Dwelling (R558s) Zone, Neighbourhood Centre One (NC1) Zone, and Commercial Highway Two (CH2) Zone to Commercial Highway One (CH1) Zone

See “Development Services” Section 10(d)

f.

Zoning Amending Bylaw 6057-2021-5949(45) - FIRST AND SECOND READINGS

A bylaw to rezone property at 32579 Cherry Avenue from Suburban 20 (S20) Zone to Urban Compact 465 Secondary Dwelling (UC465s) Zone

See “Development Services” Section 10(e)

g.

Official Community Plan Amending Bylaw 5935-2020-5670(17) - CONSIDERATION OF SECTION 477

In accordance with Section 477 of the Local Government Act, Council has considered City of Mission Official Community Plan Amending Bylaw 5935-2020-5670(17) in conjunction with the City's Financial Plan (including the Capital Expenditure Plan and Operating Expenditure Plan) and the Waste Management Plan

See “Development Services” Section 10(f)

h.

Official Community Plan Amending Bylaw 5935-2020-5670(17) - SECOND READING

A bylaw to redesignate portions of the properties at 31215 Silverdale Avenue and 31380 Silverdale Avenue from Commercial and Parks and Open Space to Parks and Open Space and Commercial

See “Development Services” Section 10(f)

i.

Zoning Amending Bylaw 6054-2021-5949(43) - FIRST AND SECOND READINGS

A bylaw to rezone the properties at 31215 Silverdale Avenue, 31380 Silverdale Avenue, and 7646 Nelson Street from Rural 16 (RU16) Zone to Commercial Gas Service Station (CGS) Zone, Commercial Vehicle Dealership (CVD) Zone, and Institutional Parks, Recreation and Civic (IPRC) Zone

See “Development Services” Section 10(f)

j.

Housing Agreement 6056-2021 - FIRST, SECOND, AND THIRD READINGS

A bylaw to authorize the City of Mission to enter into a housing agreement with 1174313 B.C. LTD. for properties located at 32690 - 14th Avenue and an unaddressed property on 14th Avenue

See “Development Services” Section 10(g)

k.

Zoning Amending Bylaw 6049-2021-5949(40) - THIRD READING

A bylaw to rezone property at 32028 Scott Avenue from Urban Residential 558 (R558) Zone to Urban Residential 558 Secondary Dwelling (R558s) Zone

l.

Zoning Amending Bylaw 6007-2021-5949(20) - ADOPTION

A bylaw to rezone property at 34915 Dewdney Trunk Road from Urban Residential 930 (R930) Zone to Urban Residential 930 Secondary Dwelling (R930s) Zone

Previous staff report included as background information

17.

PERMITS FOR CONSIDERATION

a.

Development Variance Permit Application DV20-014 (7451 Dunsmuir Street)

Development Permit to vary Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property.

See "Development Services" Section 10(h)

18.

RESOLUTIONS RELEASED FROM CLOSED

a.

Municipal Grants Select Committee Appointment

This report is being provided for information purposes. Council action is not required. 

b.

Community Excellence Award

This report is being provided for information purposes. Council action is not required.

19.

NEW/OTHER BUSINESS

a.

Council Member Updates

20.

NOTICES OF MOTION

21.

QUESTION PERIOD

Council encourages public participation in Question Period by emails to or telephone inquiries to 604-820-3700. Your questions about any item on this agenda will be answered after the meeting takes place.

22.

ADJOURNMENT