MINUTES - REGULAR COUNCIL MEETING

-
Council Chambers
8645 Stave Lake Street, Mission, BC
Council Present:
  • Mayor Paul Horn
  • Councillor Cal Crawford
  • Councillor Mark Davies
  • Councillor Jag Gill
  • Councillor Carol Hamilton
  • Councillor Ken Herar
  • Councillor Danny Plecas
Staff Present:
  • Mike Younie, Chief Administrative Officer
  • Barclay Pitkethly, Deputy Chief Administrative Officer
  • Jennifer Russell, Corporate Officer
  • Stacey Crawford, Director of Economic Development
  • Tracy Kyle, Director of Engineering and Public Works
  • Robert Publow, Manager of Planning
  • Gerald Schlesiger, Project Manager - Waterfront Masterplan
  • Maureen Sinclair, Director of Parks, Recreation and Culture
  • Dan Sommer, Director of Development Services
  • Doug Stewart, Director of Finance
  • Allen Xu, Manager of Engineering, Planning, Assets & Facilities
  • Allyssa Fischer, Administrative Assistant

1.
CALL TO ORDER
 

Mayor Horn called the meeting to order at 6:00 p.m.

2.
ADOPTION OF AGENDA
 

  • RC21/576
    Moved byCouncillor Herar
    Seconded byCouncillor Crawford

    RESOLVED:

    That the agenda for the Regular Council meeting of December 20, 2021 be adopted.

    CARRIED

3.
PRESENTATIONS
 

a.
Recognition of Achievement
 

The Mayor presented Louis Latour, a Powerlifter at Young Gun Weightlifting Club, with a card from Council in recognition of his recent success at the Western Canadian Championships. 

4.
RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
 

  • RC21/577
    Moved byCouncillor Hamilton
    Seconded byCouncillor Davies

    RESOLVED:

    That Council now resolve itself into Committee of the Whole.

    CARRIED

5.
ENGINEERING AND PUBLIC WORKS
 

a.
7th Avenue Greenway Project - Phase One (Grand Street to Fraser River Heritage Park)
 

A report from the Manager of Engineering Planning and Assets dated December 20, 2021, providing an update on Phase One of the 7th Avenue Greenway Project, was provided for the Committee’s consideration.

Brian Patterson, Consultant with Urban Systems, provided a PowerPoint presentation on the first phase of the 7th Avenue Greenway Project, including design options, feedback from the public, and the preferred preliminary design for the first phase of the project. Allen Xu, Manager of Engineering Planning and Assets, discussed traffic safety improvements, project funding and grant opportunities, operational considerations, and the project's next steps should Council support the project moving on to the next phase. Mr. Xu noted that the project needed to be completed by March 2024 in order to qualify for the full grant amount available from senior levels of government.

Discussion ensued, and the Manager of Engineering Planning and Assets answered the Committee's questions in regards to traffic disruptions during construction, project cost estimates, parking options on 7th Avenue and adjacent laneways, and access to the Leisure Centre from the proposed multi-use pathway.

  • RC21/578
    Moved byCouncillor Plecas

    RECOMMENDED:

    That Council support the 7th Avenue Greenway Project - Phase One Grand Street to Fraser River Heritage Park project proceeding to the next phases of finalizing the design for tender and construction.

    OPPOSED (1)Councillor Gill
    CARRIED (6 to 1)

6.
CORPORATE ADMINISTRATION AND FINANCE
 

a.
Mission Waterfront Revitalization Initiative Preferred Land Use Plan
 

A report from the Project Manager of the Waterfront Master Plan dated December 20, 2021, detailing the preferred Land Use Plan for the Waterfront Initiative was provided for the Committee’s consideration.

The Project Manager of the Waterfront Master Plan and Carla Guerrera, Founder & CEO of Purpose Driven Development, provided a presentation that included:

  • key features of the preferred Land Use Plan;
  • the vision for the Waterfront and key priorities;
  • an overview of the Mission Waterfront Revitalization Roadmap and subsequent implementation plans; and
  • a comparison of City driven and planned development and City planned and developer driven development.
  • RC21/579
    Moved byCouncillor Herar

    RECOMMENDED:

    That consideration of the Preferred Land Use Plan, identified as Attachment A in the December 20, 2021 report by the Project Manager of the Waterfront Master Plan, be deferred to allow further conversation with waterfront stakeholders.

    OPPOSED (6)Councillor Crawford, Councillor Davies, Councillor Gill, Councillor Hamilton, Councillor Plecas, and Mayor Horn
    DEFEATED (1 to 6)
  • RC21/580
    Moved byMayor Horn

    RECOMMENDED:

    That the Preferred Land Use Plan, identified as Attachment A in the December 20, 2021 report by the Project Manager of the Waterfront Master Plan, serve as the basis for preparing the Mission Waterfront Revitalization Initiative Master Plan and that staff be asked to engage in continuous consultation with landowners to further improve the depiction of a viable and vivid Land Use Plan.

    OPPOSED (1)Councillor Herar
    CARRIED (6 to 1)

b.
Municipal Grant in Aid (2021) - Stave Falls Community Association
 

A report from the Corporate Officer dated December 20, 2021, regarding the disbursement of a 2021 Community Event Grant to the Stave Falls Community Association was provided for the Committee’s consideration.

  • RC21/581
    Moved byCouncillor Davies

    RECOMMENDED:

    That, notwithstanding the special condition noted in Council resolution RC21/238, the 2021 Community Event Grant in the amount of $1,000 be disbursed to the Stave Falls Community Association.

    CARRIED

c.
Coffee with Council Sessions
 

A report from the Chief Administrative Officer dated December 20, 2021, detailing the proposed “Coffee with Council” sessions for 2022, was provided for the Committee’s information.

d.
Central Neighbourhood Plan Phase 3 Update
 

A report from the Deputy Chief Administrative Officer dated December 20, 2021, detailing the progress of the Central Neighbourhood Plan, was provided for the Committee’s information.

The Deputy Chief Administrative Officer provided a presentation that included information related to the establishment of walkable neighbourhoods, natural spaces and park spaces, street networks, community facilities, and residential land uses including high, medium and low-density options in various neighbourhoods.

Discussion ensued, and the Deputy Chief Administrative Officer answered the Committee’s questions in regards to density and lot sizes, public transit opportunities, municipal services and future population growth, and communication strategies for land owner engagement.

7.
DEVELOPMENT SERVICES
 

a.
Housing Agreement - 33920 Barker Court
 

A report from the Senior Planner - Land Use dated December 20, 2021, regarding the proposed housing agreement for the property located at 33920 Barker Court, was provided for the Committee’s consideration.

  • RC21/582
    Moved byCouncillor Gill

    RECOMMENDED:

    That Housing Agreement Bylaw 6078-2021 be considered for first, second, and third readings.

    CARRIED

b.
Development Application – 7658 Taulbut Street
 

A report from the Planner dated December 20, 2021, regarding a development application for the property located at 7658 Taulbut Street, was provided for the Committee’s consideration.

The Manager of Planning answered the Committee's questions in regards to tree removal, setbacks, and driveway access. Mr. Publow noted that the property had previously received approval from the Province to build within the watercourse setback. He clarified that the proposed variances would not impact the setback on the south end of the property, which was the standard setback under the Urban Residential 558 Zone.

  • RC21/583
    Moved byCouncillor Hamilton

    RECOMMENDED:

    That Development Variance Permit DV21-024 for 7658 Taulbut Street to vary:

    1. Section 901 D.3. by reducing the minimum setback from all Undevelopable Areas from 6.0 m (19.7 ft) to 0.0 m (0.0 ft); and
    2. Section 901 F.2. by increasing the permitted Floor Space of the uppermost Storey from 80% of the Storey below to 115% of the storey below it,

    of Zoning Bylaw 5949-2020 be approved.

    OPPOSED (2)Councillor Herar, and Councillor Plecas
    CARRIED (5 to 2)

c.
Mission Community Heritage Commission Work Plan for 2022
 

A report from the Manager of Long Range Planning and Special Projects dated December 20, 2021, regarding Mission Community Heritage Commission Work Plan for 2022 was provided for the Committee’s consideration.

  • RC21/584
    Moved byCouncillor Hamilton

    RECOMMENDED:

    That the Mission Community Heritage Commission Work Plan, identified as Attachment A in the December 20, 2021 report by the Manager of Long Range Planning & Special Projects, be approved.

    CARRIED

8.
RESOLUTION TO RISE AND REPORT
 

  • RC21/585
    Moved byCouncillor Herar

    RESOLVED:

    That the Committee of the Whole now rise and report.

    CARRIED

9.
RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE
 

  • RC21/586
    Moved byCouncillor Plecas
    Seconded byCouncillor Gill

    RESOLVED:

    That the recommendations of the December 20, 2021 Committee of the Whole, as contained in items RC21/579 to RC21/584 (except items RC21/580, and RC21/583) be adopted.

    CARRIED
  • RC21/587
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas


    RESOLVED:

    That the recommendation of the December 20, 2021 Committee of the Whole, as contained in item RC21/578 be adopted. 

    OPPOSED (1)Councillor Gill
    CARRIED (6 to 1)
  • RC21/588
    Moved byMayor Horn
    Seconded byCouncillor Gill

    RESOLVED:

    That the recommendation of the December 20, 2021 Committee of the Whole, as contained in item RC21/580 be adopted.

    OPPOSED (1)Councillor Herar
    CARRIED (6 to 1)
  • RC21/589
    Moved byCouncillor Crawford
    Seconded byCouncillor Davies

    RESOLVED:

    That the recommendation of the December 20, 2021 Committee of the Whole, as contained in item RC21/583 be adopted.

    OPPOSED (2)Councillor Herar, and Councillor Plecas
    CARRIED (5 to 2)

10.
COUNCIL COMMITTEE REPORTS & MINUTES
 

The following minutes were received as information: 

11.
COUNCIL MEETING MINUTES FOR APPROVAL
 

12.
BYLAWS FOR CONSIDERATION
 

a.
Housing Agreement Bylaw 6078-2021- FIRST, SECOND, AND THIRD READINGS
 

  • RC21/591
    Moved byCouncillor Davies
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Housing Agreement Bylaw 6078-2021, a bylaw to authorize the City of Mission to enter into a housing agreement with Mil-Kai Investments Ltd. and Tiegen Management Ltd. for the property located at 33920 Barker Court, be read a first, second, and third time.

    CARRIED

b.
Zoning Amending Bylaw 5886-2019-5050(362) - ADOPTION
 

  • RC21/592
    Moved byCouncillor Plecas
    Seconded byCouncillor Crawford

    RESOLVED:

    That Zoning Amending Bylaw 5886-2019-5050(362), a bylaw to rezone property at 30782 Dewdney Trunk Road from Rural 36 (RU36) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone, be adopted.

    CARRIED

c.
Street Naming (Harrington Terrace) 5887-2019 - ADOPTION
 

This bylaw was not considered.

d.
Zoning Amending Bylaw 6064-2021-5949(50) - ADOPTION
 

  • RC21/593
    Moved byCouncillor Crawford
    Seconded byCouncillor Davies

    RESOLVED:

    That Zoning Amending Bylaw 6064-2021-5949(50), a bylaw to rezone property at 32096 Van Velzen Avenue from Urban Residential 558 (R558) Zone to Multi-unit Duplex 465 (MD465) Zone, be adopted.

    CARRIED

e.
Fee Revision Bylaw 6070-2021 - ADOPTION
 

  • RC21/594
    Moved byCouncillor Hamilton
    Seconded byCouncillor Plecas

    RESOLVED:

    That Fee Revision Bylaw 6070-2021, a bylaw to amend user fees and charges within various City of Mission bylaws, be adopted.

    CARRIED

f.
2022 - 2026 Financial Plan Bylaw 6071-2021 - ADOPTION
 

  • RC21/595
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas

    RESOLVED:

    That 2022 - 2026 Financial Plan Bylaw 6071-2021, a bylaw to establish the City’s Financial Plan for the years 2022 to 2026, be adopted.

    OPPOSED (2)Councillor Gill, and Councillor Herar
    CARRIED (5 to 2)

g.
Sewer User Rates and Charges Amending Bylaw 6072-2021-1922(29) - ADOPTION
 

  • RC21/596
    Moved byCouncillor Plecas
    Seconded byCouncillor Herar

    RESOLVED:

    That Sewer User Rates Amending Bylaw 6072-2021-1922(29), a bylaw to amend "District of Mission Sewer User Rates and Charges Bylaw 1922-1989", to reflect the approved increases for 2021, be adopted.

    CARRIED

13.
PERMITS FOR CONSIDERATION
 

a.
Development Variance Permit Application DV21-024 (7658 Taulbut Street)
 

  • RC21/597
    Moved byCouncillor Crawford
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Development Variance Permit DV21-024 for 7658 Taulbut Street to vary:

    • Section 901 D.3. by reducing the minimum setback from all Undevelopable Areas from 6.0 m (19.7 ft) to 0.0 m (0.0 ft); and
    • Section 901 F.2. by increasing the permitted Floor Space of the uppermost Storey from 80% of the Storey below to 115% of the storey below it,

    of Zoning Bylaw 5949-2020 be approved.

    OPPOSED (2)Councillor Herar, and Councillor Plecas
    CARRIED (5 to 2)

14.
RESOLUTIONS RELEASED FROM CLOSED
 

a.
Mission Community Heritage Commission Appointment
 

The following resolution was released from the Closed Council meeting held on December 6, 2021:

Mission Community Heritage Commission Appointment

Ms. Charlotte Lightburn has been appointed to the Mission Community Heritage Commission for a two (2) year term, commencing on December 6, 2021.

15.
CORRESPONDENCE
 

a.
Mission City Farmers Market Board of Directors
 

Council reviewed a letter dated November 30, 2021 from Board of Directors of the Mission City Farmer's Market detailing attendance and sales at the farmers market events over the past year as part of their annual reporting obligations as a 2021 municipally funded grant recipient. 

16.
NEW/OTHER BUSINESS
 

a.
Council Member Updates
 

Council provided updates on recent events, committee and association meetings.

17.
NOTICES OF MOTION
 

a.
BC Energy Step Code Potential Implementation
 

Councillor Gill introduced his motion to Council and provided his rationale.

The Director of Development Services noted that staff would be able to present Council with information on the BC Step Code at an upcoming workshop scheduled for January 24, 2022.

  • RC21/598
    Moved byCouncillor Gill
    Seconded byCouncillor Herar

    RESOLVED:

    That staff provide a report to Council that briefly explains the purpose and intent of the BC Energy Step Code and how Mission intends to implement the Code and communicate the message.

    CARRIED

b.
Community Holiday Hub Location
 

Councillor Gill introduced his motion to Council and provided his rationale.

Discussion ensued, and Council discussed possible locations and collaboration opportunities.

  • RC21/599
    Moved byCouncillor Gill
    Seconded byCouncillor Plecas

    RESOLVED:

    That staff provide a report to Council in the new year with ideas and potential locations for a community winter festive season holiday hub. 

    CARRIED

18.
QUESTION PERIOD
 

Council encourages public participation in Question Period by emails to info@mission.ca or telephone inquiries to 604-820-3700. Your questions about any item on this agenda will be answered after the meeting takes place.

19.
ADJOURNMENT
 

  • RC21/600
    Moved byCouncillor Plecas
    Seconded byCouncillor Davies

    RESOLVED:

    That the meeting be adjourned.

    CARRIED

    The meeting was adjourned at 8:31 p.m.


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