MINUTES - REGULAR COUNCIL MEETING

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Council Chambers
8645 Stave Lake Street, Mission, BC
Council Present:
  • Mayor Paul Horn
  • Councillor Cal Crawford
  • Councillor Mark Davies
  • Councillor Jag Gill
  • Councillor Carol Hamilton
  • Councillor Ken Herar
  • Councillor Danny Plecas
Staff Present:
  • Mike Younie, Chief Administrative Officer
  • Barclay Pitkethly, Deputy Chief Administrative Officer
  • Jennifer Russell, Corporate Officer
  • Stacey Crawford, Director of Economic Development
  • Louis Dauphin, Director of Parks, Recreation and Culture
  • Chris Gruenwald, Director of Forestry
  • Jason Horton, Manager of Parks & Facilities
  • Art Kastelein, Senior Infrastructure Planning Engineer
  • Tracy Kyle, Director of Engineering and Public Works
  • Robert Publow, Manager of Planning
  • Gerald Schlesiger, Project Manager - Waterfront Masterplan
  • Brendan Schneeberger, Planning Engineer
  • Dan Sommer, Director of Development Services
  • Doug Stewart, Director of Finance
  • Allen Xu, Manager of Engineering, Planning, Assets & Facilities
  • Allyssa Fischer, Administrative Assistant

Mayor Horn called the meeting to order at 6:00 p.m.

  • RC22-249
    Moved byCouncillor Davies
    Seconded byCouncillor Gill

    RESOLVED:

    1. That Item 18(f), correspondence from Kat Wahamaa – Coordinator for the Mission Overdose Community Action Team, be added to the agenda under Correspondence;
    2. That Item 8(b) "Community Special Event Request" be added to the agenda under Parks, Recreation, and Culture;
    3. That the order of the agenda be rearranged so that:
      1. Item 18(e), correspondence from Pierre Richez - Executive Director of the Fraser Valley Youth Society, be listed under Parks, Recreation and Culture as Item 8(c);
      2. Item 20(b) "Progress Pride Flag" be listed under Parks, Recreation and Culture as Item 8(d); and
    4. That the agenda for the Regular Council Meeting of June 6, 2022 be adopted as amended.
    CARRIED

Members of the Business Empowerment Ambassador Program (BEAP) appeared before Council to discuss their work in the local community. They described their efforts to improve relations between homeless and housed people by restoring areas back to their original condition and their focus on creating a sense of community and purpose for non-housed community members.

Discussion ensued, and members of BEAP answered Council’s questions in regards to funding sources, community clean up schedules, outreach opportunities, and debris disposal. Mayor Horn thanked members of BEAP for their work in the Mission community and encouraged them to compile a funding proposal for the upcoming municipally funded grants and fee for service intake.

Jennifer Field, representing the Hatzic Bench Community, appeared before Council to discuss the proposed location for pickleball courts at Hatzic Middle School. She provided a PowerPoint presentation that highlighted the community's concerns regarding court quality, parking, and noise. She shared a petition from local area residents opposed to the installation of the pickleball courts and asked the municipality to consider locating the pickleball courts at the Wren Park tennis courts.

In response to questions from Council, the Manager of Parks and Facilities stated that staff were currently considering the existing tennis courts at Heritage Park Middle School as the preferred location for a pickleball hub as the courts at this location are located further away from residential areas.

The Mayor stated that staff would be bringing forward a report regarding the proposed changes at a later date. He noted that while the Pickleball Club was looking to designate an area as a hub for pickleball, the sport could still be played at any tennis court in the community.  

Rob Ringma, Senior Manager, Government Relations at BC Transit, provided a presentation that included information regarding ridership and service, technology and performance improvements, labour challenges related to COVID-19, and details on the Annual Operating Agreement.

Discussion ensued, and Mr. Ringma answered Council's questions in regards to service hours, service expansion to Silver Creek Industrial Park, and BC Transit’s future plans for a secondary east-west route north of the Fraser River.

  • RC22-250
    Moved byCouncillor Herar
    Seconded byCouncillor Plecas

    RESOLVED:

    That June 19, 2022 be proclaimed as "Longest Day of SMILES®" within the City of Mission.

    CARRIED
  • RC22-251
    Moved byCouncillor Davies
    Seconded byCouncillor Gill

    RESOLVED:

    That July 9 - 16, 2022 be proclaimed as "Fraser Valley Pride Week" within the City of Mission.

    CARRIED

The purpose of proposed Zoning Amending Bylaw 6086-2022-5949(60) is to rezone the following properties from the Commercial Tourist Recreation (CTR) Zone to Mixed-Use Commercial/Residential Two (MU2) Zone to allow a mixed-use development consisting of two five-storey buildings comprised of 123 residential units and 4 commercial units:

Addresses

lots 5, 6 & 7, the west 13 ft of lot 3, 32822 1st Avenue

32805, 32809, 32811, 32819, 32825, 32829, 32835 View Avenue

7288 Wardrop Street

The subject properties are legally described in Appendix 1 of proposed Zoning Amending Bylaw 6086-2022-5949(60).

The Mayor opened the public hearing.

The Manager of Planning showed a PowerPoint presentation that provided the following information:

  1. Purpose and outline of the proposal.
  2. Subject property map.
  3. Proposed variances to the Zoning Bylaw.
  4. Renderings of the building’s exterior.
  5. Distance to local parks.
  6. Results of the Traffic Impact Assessment.

The Corporate Officer stated that one letter had been received, expressing concern regarding lack of parkland in the area, environmental sustainability, and lack of affordable rental units.

The Mayor opened the floor to the public for questions and comments.

Lauren Gray, Mission, expressed concern regarding the impact to existing views for residents of 3rd Avenue, the impact to local property values and property taxes, increase vehicular traffic and pedestrian safety, removal of trees and green space, and disruption during construction. She asked that dust mitigation measures be adhered to during construction and provided Council with a copy of a petition signed by local residents opposed to the proposed height variance.

In response to questions from Council, the Manager of Planning stated that the proposed building height was 17 metres, well below the grade at 3rd Avenue, and would not impact sightlines. He noted that sidewalks and road improvements would be required on all four frontages surrounding the property and that dust mitigation and hours of construction were regulated requirements.

The Director of Finance stated that a recent study by BC Housing had found that new development did not create a noticeable impact to surrounding property values or property taxation.

Peter Gong, Mission, expressed concern regarding adequate parking to accommodate the large influx of residents, the lack of accessible green space, and lack of affordable and subsidized housing options in the area. He noted the development did not address the need for affordable housing in Mission.

Earl Babich, Mission, expressed concern that the proposal was not the best use of the property given its proximity to downtown and the municipality’s forecasted population growth. He described alternate development ideas for the parcel that would maximize greenspace. He expressed further concern regarding the lack of affordable housing in Mission and questioned why the developer had not utilized density bonusing.   

Amy Carter, Mission, expressed concern in regards to the loss of green space and the development's suitability considering the existing community character. She asked for clarity regarding the number of trees to be replanted. She expressed further concern in regards to the impact of the development on local infrastructure, including roads and schools, and the loss of views due to the proposed height of the building. She questioned the necessity of the proposed variances.

In response to questions from Council, the Manager of Planning noted that trees would be replanted along the perimeter of the development as well as in the internal courtyard. He noted that the proposed height variance was 4 metres and was primarily due to the grade difference between 1st Avenue and View Avenue. He noted that the provision of green walls was not currently in the City’s Development Permit guidelines.

Brenda Lavalle, Mission, expressed concern regarding the removal of trees and green space and the impact on the environment. She described the benefits of retaining green spaces and asked if living walls or green growth could be in incorporated into the design.

Robin John Hughes, Mission, stated his support for the proposed development, but expressed his concern for existing residents with regard to parking and increased traffic.

Hearing no further questions or comments, the Mayor declared the Public Hearing for City of Mission Zoning Amending Bylaw 6086-2022-5949(60) closed.

  • RC22-252
    Moved byCouncillor Herar
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Council now resolve itself into Committee of the Whole.

    CARRIED

A report from the Manager of Parks and Facilities dated June 6, 2022, seeking Council approval for additional funding in order to repair the Gazebo in Fraser River Heritage Park, was provided for the Committee’s consideration.

  • RC22-253
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That the repair of the Fraser River Heritage Park Gazebo be approved and funded through the Insurance Reserve Fund in the amount of $50,000; and
    2. That the City’s Financial Plan be amended accordingly.
    CARRIED
  • RC22-254
    Moved byCouncillor Plecas

    RECOMMENDED:

    That the Fraser Valley Pride Festival event of July 16, 2022 be declared a Community Special Event for the purposes of securing a Special Event Permit from the Liquor and Cannabis Regulation Branch.

    CARRIED

Council received a letter dated May 30, 2022 from the Executive Director of the Fraser Valley Youth Society requesting Council consider flying the Progress Pride Flag at Mission City Hall and Fraser River Heritage Park during Fraser Valley Pride Week, which will take place from July 9 to 16, 2022.

Councillor Herar introduced his motion to Council and provided his rationale.

Discussion ensued, and staff answered the Committee’s questions in regards to the flags flown at Municipal Hall and the City’s Flag Etiquette Policy. Members of Council expressed concern regarding deviating from the City’s Flag Etiquette Policy.

  • Moved byCouncillor Herar
    Seconded byMayor Horn

    RECOMMENDED:

    That the Progress Pride Flag be flown at City Hall and Fraser River Heritage Park, or alternatively just at City Hall, during Fraser Valley Pride Week July 9 to 16, 2022.

  • RC22-255
    Moved byCouncillor Gill

    RECOMMENDED:

    That staff review the City’s Flag Etiquette Policy (ORG.06) and report back to Council.

    OPPOSED (1)Councillor Herar
    CARRIED (6 to 1)

    Staff were directed to display the Progress Pride Flag at the Leisure Centre during Fraser Valley Pride Week, July 9 to 16, 2022.


A report from the Senior Infrastructure Planning Engineer dated June 6, 2022, seeking endorsement of the proposed Transportation Master Plan, was provided for the Committee’s consideration.

The Senior Infrastructure Planning Engineer provided a presentation that included information regarding work on the plan to date, the guiding principles of the plan, the vision for transportation in Mission by 2050, and the implementation of the plan upon receiving endorsement from Council.

  • RC22-256
    Moved byCouncillor Plecas

    RECOMMENDED:

    That the Transportation Master Plan “Mission Mobility 2050” be endorsed.

    CARRIED

A report from the Senior Infrastructure Planning Engineer dated June 6, 2022, seeking endorsement of the proposed Utility Master Plan, was provided for the Committee’s consideration.

The Senior Infrastructure Planning Engineer provided a PowerPoint presentation that included information regarding water, sanitary sewer, and drainage capital projects over the next 20 years; risk assessment of existing water, sanitary sewer, and drainage infrastructure; budgets for required utilities expenditures; and the next steps towards implementing the Plan. 

  • RC22-257
    Moved byCouncillor Herar

    RECOMMENDED:

    That the Utility Master Plan be endorsed.

    CARRIED

A report from the Planning Engineer dated June 6, 2022, regarding the flood protection systems under the municipality's jurisdiction, was provided for the Committee’s information.

The Planning Engineer gave a PowerPoint presentation the provided an overview of the floodplain throughout Mission, freshet and design levels, details and deficiencies of specific floodplain areas, the impacts of the November 2021 atmospheric river event, recent studies and plans addressing the local flood risk, and prospective future plans and next steps.

  • RC22-258
    Moved byMayor Horn

    RECOMMENDED:

    That staff connect with the Fraser Basin Council to find out what the province intends in terms of a provincial diking and drainage strategy, and with the local MLAs to ask them to advocate for a strategy that includes planning and funding at the municipal level.

    CARRIED

    Staff were directed to schedule a Council workshop regarding diking and drainage strategies.


A report from the Manager of Engineering Planning and Assets dated June 6, 2022, seeking additional funding for Phase 1 of the 7th Avenue Greenway Project, was provided for the Committee’s consideration.

  • RC22-259
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That the budget for the 7th Avenue Greenway Phase 1 project (between Fraser River Heritage Park and Grand Street) be increased by $740,467 with $356,400 funded from the Roads (all areas) DCC, $3,600 from the Roads Capital Reserve and $380,467 funded from the Community Works (Gas tax) Reserve; and
    2. That the City’s Financial Plan be amended accordingly.
    CARRIED
  • RC22-260
    Moved byMayor Horn

    RECOMMENDED:

    That staff determine the feasibility of splitting the construction of Phase 1 of the 7th Avenue Greenway project into two portions.

    OPPOSED (1)Councillor Gill
    CARRIED (6 to 1)

A report from the Project Manager of the Waterfront Master Plan dated June 6, 2022, regarding the second reading of the proposed Plan, was provided for the Committee’s consideration.

  • RC22-261
    Moved byCouncillor Gill

    RECOMMENDED:

    That Official Community Plan Amending Bylaw 6095-2022-5670(33), which adds Waterfront Revitalization Master Plan (WRMP) references to the Official Community Plan, be considered for second reading.

    CARRIED

A report from the Chief Administrative Officer dated June 6, 2022, regarding proposed UBCM Minister/Ministry meetings, was provided for the Committee’s consideration.

  • RC22-262
    Moved byCouncillor Crawford

    RECOMMENDED:

    That the City of Mission request the following meetings with Ministers at the 2022 UBCM Convention:

    1. Ministry of Mental Health and Addictions;
    2. Minister of Public Safety and Solicitor General;
    3. Minister of Health;
    4. Minister of Transportation and Infrastructure;
    5. Minister of Forests;
    6. Minister of Education; and
    7. Attorney General and Minister Responsible for Housing.
    CARRIED

A report from the Chief Administrative Officer dated June 6, 2022, regarding proposed comparator municipalities to complete a detailed analysis to recommend remuneration for Mayor and Council, was provided for the Committee’s consideration.

  • RC22-263
    Moved byCouncillor Plecas

    RECOMMENDED:

    That Campbell River, Penticton, Port Moody, Vernon and West Vancouver be used as comparator municipalities to complete the detailed comparative analysis to recommend remuneration for the new Mayor and Council that will be taking office after the October 15, 2022 general election as per C-ADM.06.

    CARRIED

The Corporate Officer gave a PowerPoint presentation that provided key details regarding the upcoming municipal election, including voting eligibility requirements, advance voting opportunities, voting locations, the addition of a mail ballot voting option, and candidate eligibility.

  • RC22-264
    Moved byCouncillor Hamilton

    RECOMMENDED:

    That the meeting be extended until all items of business have been concluded.

    CARRIED

A report from the Senior Planner - Land Use dated June 6, 2022, regarding a development application for the property located at 32625 Cherry Avenue, was provided for the Committee’s consideration.

  • RC22-265
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That draft bylaw 6104-2022-5949(67) to rezone 32625 Cherry Avenue from Suburban 20 Zone (S20) to Urban Compact 465 Secondary Dwelling Zone (RC465s) be considered for first and second reading;
    2. That, subject to the Bylaw receiving first and second reading, a Public Hearing be scheduled on a date to be determined; and
    3. That prior to the adoption of Zoning Amending Bylaw 6104-2022-5949(67), the following conditions be met to the satisfaction of the Director of Development Services:
      1. Substantial completion of subdivision application S21-021.
      2. Collection of any volunteered contributions to the City’s community amenity reserve.
      3. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing.
    CARRIED

A report from the Director of Forestry dated June 6, 2022, regarding a proposed excavator purchase, was provided for the Committee’s consideration.

  • RC22-266
    Moved byCouncillor Gill

    RECOMMENDED:

    1. That Council approve a capital expenditure of $748,496 towards the purchase of a new excavator for the Forestry Department;
    2. That $100,000 of this expenditure budget is transferred from the existing capital excavator upgrade works project;
    3. That the remaining funding of $648,496 be taken from the Forestry Reserve; and
    4. That the Financial Plan be amended accordingly.
    CARRIED

A report from the Director of Forestry dated June 6, 2022, providing a summary of the first quarter financial results for the forestry operation, was provided for the Committee’s information.

The Director of Forestry provided an overview of the District’s forestry operations during the first quarter of 2022. Discussion ensued, and the Director of Forestry answered the Committee’s questions in regards to sustainability and public engagement.

In response to questions from Council regarding Correspondence Item 18(a), the Director of Forestry described the differences between Tree Farm Licenses (TFLs) and Community Forest Agreements (CFAs) and noted that the municipality’s tree farm license pre-dated the creation of CFAs by several decades. He stated that TFLs currently pay significantly higher rates than CFAs, but that the Ministry of Forests was no longer considering any new Community Forest Agreements due the risk of triggering legal action from the U.S. Lumber Coalition. He stated that the Forestry Department was working in collaboration with the provincial Timber Pricing Branch to obtain specific cost allowances for Mission's TFL and expected some new allowances to be in place by 2023. He stated his support for the resolution from the City of Powell River, but noted it would not have an impact on Mission’s TFL.

  • RC22-267
    Moved byCouncillor Davies

    RESOLVED:

    That the Committee of the Whole now rise and report.

    CARRIED
  • RC22-268
    Moved byCouncillor Plecas
    Seconded byCouncillor Herar

    RESOLVED:

    That the recommendations of the June 6, 2022 Committee of the Whole, as contained in items RC22-253 to RC22-266 (except items RC22-255 and RC22-260) be adopted.

    CARRIED
  • RC22-269
    Moved byCouncillor Gill
    Seconded byCouncillor Crawford


    RESOLVED:

    That the recommendation of the June 6, 2022 Committee of the Whole, as contained in item RC22-255 be adopted.

    OPPOSED (1)Councillor Herar
    CARRIED (6 to 1)
  • RC22-270
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas


    RESOLVED:

    That the recommendation of the June 6, 2022 Committee of the Whole, as contained in item RC22-260 be adopted. 

    OPPOSED (1)Councillor Gill
    CARRIED (6 to 1)
  • RC22-271
    Moved byCouncillor Davies
    Seconded byCouncillor Crawford

    RESOLVED:

    That the minutes of the May 16, 2022 Regular Council Meeting be adopted.

    CARRIED
  • RC22-272
    Moved byCouncillor Davies
    Seconded byCouncillor Crawford

    RESOLVED:

    That Zoning Amending Bylaw 6104-2022-5949(67), a bylaw to rezone property at 32625 Cherry Avenue from Suburban 20 (S20) Zone to Urban Compact 465 Secondary Dwelling (UC465s) Zone, be read a first and second time.

    CARRIED
  • RC22-273
    Moved byCouncillor Crawford
    Seconded byCouncillor Gill

    RESOLVED:

    That, in accordance with Section 477 of the Local Government Act, Council has considered City of Mission Official Community Plan Amending Bylaw 6095-2022-5670(33) in conjunction with the City's Financial Plan (including the Capital Expenditure Plan and Operating Expenditure Plan) and the Waste Management Plan.

    CARRIED
  • RC22-274
    Moved byCouncillor Hamilton
    Seconded byCouncillor Davies

    RESOLVED:

    That Official Community Plan Amending Bylaw 6095-2022-5670(33), a bylaw to amend Official Community Plan Bylaw 5670-2017 to incorporate references to the Waterfront Revitalization Master Plan, be read a second time.

    CARRIED

Discussion ensued, and Staff answered Council’s questions in regards to nearby park space, the proposed building height, electric vehicle charging station locations, traffic flow, and dust mitigation practices. It was noted that the City’s development permit guidelines may be revised during the next review of the City’s Official Community Plan and that the inclusion of living and/or green walls could be considered at that time.

  • RC22-275
    Moved byCouncillor Crawford
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Zoning Amending Bylaw 6086-2022-5949(60), a bylaw to rezone multiple properties on First Avenue, View Avenue, and Wardrop Street from Commercial Tourist Recreation (CTR) Zone to Mixed-Use Commercial/Residential Two (MU2) Zone, be read a third time.

    OPPOSED (2)Councillor Gill, and Councillor Herar
    CARRIED (5 to 2)
  • RC22-276
    Moved byCouncillor Plecas
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Election Procedures Amending Bylaw 6100-2022-2669(9), a bylaw to amend Election Procedures Bylaw 2669-1993 to update definitions and procedures to align with current practice and other minor housekeeping amendments, be adopted.

    CARRIED
  • RC22-277
    Moved byCouncillor Crawford
    Seconded byCouncillor Davies

    RESOLVED:

    That Automated Vote Counting System Authorization and Procedure Amending Bylaw 6101-2022-2978(4), a bylaw to amend Automated Vote Counting System Authorization and Procedure Bylaw 2978-1996 to authorize mail ballot voting as an option for all electors, update definitions and procedures to align with current practice, and other minor housekeeping amendments, be adopted.

    CARRIED

Re: Pricing policy for Community Forests

This correspondence was discussed as part of Item 12(b) Forestry Operations 2022 Quarter 1 Report.

Re: 100 radon test kit challenge program

This item was received as information.

British Columbians can access more in EV charger rebates

This item was received as information.

A New Federal Electoral Map is Taking Shape for British Columbia

This item was received as information.

Re: Request for Funding Community Symposium on July 6, 2022

  • RC22-278
    Moved byCouncillor Gill
    Seconded byCouncillor Crawford

    RESOLVED:

    1. That $2,500 be disbursed to the Mission Overdose Community Action Team (through the Fraser House Society) for the purpose of holding a community symposium on substance abuse; and
    2. That the funds be provided from the Unappropriated Accumulated Surplus Reserve.
    CARRIED

Council provided updates on recent events, committee and association meetings.

  • RC22-279
    Moved byMayor Horn
    Seconded byCouncillor Gill

    RESOLVED:

    That a letter be sent to the Federal Electoral Boundaries Commission for BC expressing Council’s views on the proposed realignment of Mission’s boundary, such as sharing key water and sewer infrastructure with Abbotsford, having mutually aligned priorities with Abbotsford (e.g. flood protection, waste management, transit and transportation, reconciliation with First Nations), and membership in the same Regional District with Abbotsford.

    CARRIED

There were no questions from the public.

  • RC22-280
    Moved byCouncillor Herar
    Seconded byCouncillor Crawford

    RESOLVED:

    That the meeting be adjourned.

    CARRIED

    The meeting was adjourned at 10:17 p.m.


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