AGENDA - REGULAR COUNCIL MEETING

Monday, June 17, 2024 at 6:00 P.m. - 11:00 P.m.

Council Chambers

8645 Stave Lake Street, Mission, BC

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

3.

DELEGATIONS

a.

Camille Atebe, Opening Nite Theatre Society

Re: Inform of work done and discuss civic arts spaces

4.

PRESENTATIONS

a.

Certificate of Appreciation - Brad Laughlin

Mayor Horn and Chris Gruenwald, Director of Forestry, presenting Brad Laughlin, Forestry Operations Supervisor, with a certificate of appreciation for his dedicated years of service to the City of Mission.

b.

Official Community Plan Update Presentation

Nicholas Kuhl, Project Manager, and Chris Hardwicke, Principal-in-Charge, O2 Planning & Design Inc.

5.

RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

6.

ENGINEERING AND PUBLIC WORKS

a.

Stave Falls Aquifer Hydrogeologic Review

This report is provided for information. No staff recommendation accompanies this report and Council action is not required.

b.

2024-2025 Annual Operating Agreement for Transit Services

RECOMMENDATIONS:

1. That Council direct the Mayor and Corporate Officer to execute the 2024-2025 Annual Operating Agreement (AOA) as appended to the report by the Manager of Transportation dated June 17, 2024;
2. That Council allocate $275,000 from the Unappropriated Accumulated Surplus towards the Conventional Transit System Budget and that the 2024 Financial Plan be amended accordingly; and
3. That Council allocate $40,000 from the Unappropriated Accumulated Surplus towards the Custom Transit System Budget and that the 2024 Financial Plan be amended accordingly.

c.

Vision Zero Grant Application Update

RECOMMENDATION:

That the 2024 Financial Plan be amended by increasing the 2024 Traffic Safety Budget from $350,000 to $370,000 to incorporate the $20,000 grant received from the Vision Zero Grant.

d.

Engineering and Public Works 2023 Annual Report

This report is provided for information. No staff recommendation accompanies this report and Council action is not required.

e.

Temporary Works Inspector 1 Posting 2024

RECOMMENDATIONS:

1. That Council support the posting of a temporary Works Inspector 1 position for a 1-year time-durated position beginning in 2024; and
2. That associated costs be funded using surplus revenue collected via the Engineering Development Activity account.

7.

FORESTRY

a.

Forestry Operations 2024 Quarter 1 (Q1) Report

This report is provided for information only. Council action is not required.

This report provides a summary of the first quarter financial results for the forestry operation, together with additional information on strategies, plans, activities, and challenges for the upcoming year.

b.

Forestry Excavator Purchase – CAT548

RECOMMENDATIONS:

1. That Council approve a capital expenditure of $75,261 towards the purchase of a 2024 DJI Matrice 350 RTK UAV (Drone), and associated sensors, from the Forestry Capital Reserve; and
2. That the Financial Plan be updated accordingly.

8.

CORPORATE ADMINISTRATION AND FINANCE

a.

2023 Annual Report

RECOMMENDATION:

That Council receive and consider the City of Mission 2023 Annual Report, including the audited financial statements for the year ended December 31, 2023.

A copy of the 2023 Annual Report is available for viewing online at www.mission.ca/council-government/budget-finance/financial-reporting  A hard copy will be available for viewing at the meeting.

b.

2023 Statement of Financial Information

RECOMMENDATIONS:

1. That the City of Mission’s 2023 Statement of Financial Information, attached as Attachment A to the report entitled “2023 Statement of Financial Information” from the Manager of Financial Planning & Analysis dated June 17, 2024, be approved for submission to the Ministry of Municipal Affairs and Housing; and
2. That the Mayor and Director of Finance be authorized to sign the Statement of Financial Information Approval form.

c.

2023 Development Cost Charge Report

RECOMMENDATION:

That Council receive and consider the City of Mission 2023 Development Cost Charge report.

d.

2024 Grant Funded Projects

RECOMMENDATIONS:

1. That Council approve $773,887 of expenses, funded from various governments, government agencies, and non-profit organizations for the following projects:
   1. Kwantlen - Interpretive Signage - $70,000;
   2. Indigenous Carving - $5,500;
   3. Celebrate Canada Event- $5,000;
   4. Housing Legislation Implementation - $345,952;
   5. Firesmart and Fuel Management Program - $190,235;
   6. Community Resiliency Investment (CRI) Program - $54,200;
   7. Housing Innovation Day - $10,000;
   8. Emergency Disaster Management Program- $48,000;
   9. Mission Active Support Table (MAST) Program - $15,000;
   10. Stream Mapping - $30,000; and
2. That the City’s 2024 – 2028 Financial Plan be amended accordingly.

e.

Amendment to Committees of Council Policy

RECOMMENDATIONS:

1. That the Code of Conduct for Committees of Council as provided in Attachment A to the report from the Corporate Officer dated June 17, 2024, be approved and added as a schedule to Committees of Council Policy ADM.41;
2. That the amendments to Committees of Council Policy ADM.41 as provided in Attachment B to the report from the Corporate Officer dated June 17, 2024, be approved; and
3. That the amendments to Council Liaison to External Agencies Policy ADM.42 as provided in Attachment C to the report from the Corporate Officer dated June 17, 2024, be approved.

f.

Prioritizing Planning Areas

RECOMMENDATION:

That Council Policy LAN.64(C) Silverdale Comprehensive Planning Area Neighbourhood Planning Terms of Reference be amended to include:

Thresholds

Because the Silverdale Comprehensive Planning Area is such a vast and important growth area for the City, the community and the lower mainland, careful consideration should be given as to when Neighbourhood Planning shall be initiated to remain current to emerging market trend and demands.

Council will not consider initiation of either the West or East neighbourhood (or portions thereof) until the 65% of the land area of the ‘South Slopes’ of the Central Neighbourhood Plan is under application, OR engineering services have been constructed and in the ground to within 500m of a neighbourhood plan boundary within an identified Arterial Roadway.

under Section 2. "Authorization", after the opening paragraph and prior to Step 1: Council Authorization Process.

9.

DEVELOPMENT SERVICES

a.

Mission Heritage Advisory Committee Recommendations to Council

RECOMMENDATIONS:

1. That a maximum of $10,000 from the Unappropriated Surplus Account be allocated to a videographer project to document historical aspects of the previously demolished Japanese School as per the Manager of Long Range Planning and Special Projects report dated June 17, 2024; and
2. That the City’s Financial Plan be amended accordingly.

b.

Heritage Conservation in Mission – Current Overview

This report is provided for information. No staff recommendation accompanies this report and Council action is not required.

c.

Demolition Permit Process for Buildings with Potential Heritage Value

RECOMMENDATIONS:

1. That Council approve the addition of a new Section 4 to LAN.57(C) Identification and Protection of Heritage Resources Policy to include a pre-demolition permit review process to determine the potential heritage value and any opportunities for conservation as per the Manager of Long Range Planning and Special Projects report dated June 17, 2024; and
2. That the Building Permit Application form and procedure for demolitions be amended to provide guidance on heritage conservation.

d.

Development Application P2021-139 – Housing Agreement and Development Permit (DP21-166) - 8863 Cedar Street

RECOMMENDATIONS:

1. That draft Housing Agreement Bylaw 6294-2024 (Agreement) be considered for first, second and third reading; and
2. That Development Permit DP21-166 be considered by Council, as shown in Attachment A to the report from the Planner III - Land Use dated June 17, 2024, and be approved at the same time Zoning Amending Bylaw 6254-2023-5949(148) is approved.

e.

Development Application – 33591 - 9th Avenue

RECOMMENDATION:

That Development Variance Permit DVP24-2 for 33591 - 9^th Avenue to reduce the interior setbacks from 4.5 m (combined) to 3.0 m (1.5 m on each side) for Lots 16 and 17 be approved.

f.

Development Application for 29599 Kennedy Terrace

RECOMMENDATION:

That Development Variance Permit DVP24-7 for 29599 Kennedy Terrace to increase the maximum permitted grade of a driveway from 12% to 15% be approved.

g.

P2023-033 - Development Variance Permit - 7758 Wren Street

RECOMMENDATION:

That Development Variance Permit DV23-001 for 7758 Wren Street to reduce the minimum interior side yard setback from 1.5 m to 1.16 m (4.9 ft to 3.8 ft) of Section 901 (D) (1) of Zoning Bylaw 5949-2020 be approved.

 

 

10.

RESOLUTION TO RISE AND REPORT

11.

RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE

12.

COUNCIL COMMITTEE REPORTS & MINUTES

a.

Development Liaison Committee Meeting Minutes - January 30, 2024

b.

Cultural Resources Committee Meeting Minutes - March 20, 2024

c.

Economic Development Select Committee Meeting Minutes - April 4, 2024

d.

Economic Development Select Committee Meeting Minutes - May 2, 2024

e.

Recommendation out of the Economic Development Select Committee Meeting of June 6, 2024

RECOMMENDATION:

That the Official Community Plan (OCP) review process provide a mechanism for the Economic Development Select Committee to review O2’s response to their OCP recommendations.

13.

COUNCIL MEETING MINUTES FOR APPROVAL

a.

Regular Council Meeting (for the purpose of going into a closed meeting) – June 3, 2024

b.

Regular Council Meeting - June 3, 2024

14.

BYLAWS FOR CONSIDERATION

a.

Housing Agreement Bylaw 6294-2024 - FIRST, SECOND, AND THIRD READINGS

A bylaw to enter into a housing agreement for the property located at 8863 Cedar Street

See “Development Services” Section 9(d)

15.

PERMITS FOR CONSIDERATION

a.

Development Permit Application DP21-166 (8863 Cedar Street)

Development Permit to supplement Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property.

See "Development Services" Section 9(d)

b.

Development Variance Permit Application DV22-033 (32768 and 32778 Egglestone Avenue)

Development Variance Permit to vary Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property.

c.

Development Variance Permit Application DVP24-002 (33591 - 9th Avenue)

Development Variance Permit to vary Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property. 

See "Development Services" Section 9(e)

d.

Development Variance Permit Application DVP24-007 (29599 Kennedy Terrace)

Development Variance Permit to vary Development and Subdivision Control Bylaw 5650-2017, as amended, in respect to the above-noted property.

See "Development Services" Section 9(f)

e.

Development Variance Permit Application DVP23-001 (7758 Wren Street)

Development Variance Permit to vary Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property. 

See "Development Services" Section 9(g)

16.

RESOLUTIONS RELEASED FROM CLOSED

a.

Appointments to Mission Bridgehead Investment Corporation and Economic Development Select Committee and Benefits for Elected Officials

This report is being provided for information purposes. Council action is not required.

17.

CORRESPONDENCE

a.

Fraser Health Authority

Re: Fraser Health Heat and Smoke Letter for Local Governments

18.

NEW/OTHER BUSINESS

a.

Council Member Updates

19.

NOTICES OF MOTION

a.

Pride Flag

Moved by Councillor Herar,

That Flag Etiquette Policy ORG.06 be amended to allow for the Pride Flag to be flown at City Hall in support of the annual Fraser Valley Pride Event.

20.

QUESTION PERIOD

Council encourages public participation in Question Period by in-person attendance at the meeting, or by email or telephone inquiry prior to the meeting.  or 604-820-3700

21.

ADJOURNMENT