MINUTES - REGULAR COUNCIL MEETING

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Council Chambers
8645 Stave Lake Street, Mission, BC
Council Present:
  • Mayor Paul Horn
  • Councillor Mark Davies
  • Councillor Angel Elias
  • Councillor Jag Gill
  • Councillor Carol Hamilton
  • Councillor Ken Herar
  • Councillor Danny Plecas
Staff Present:
  • Mike Younie, Chief Administrative Officer
  • Jennifer Russell, Corporate Officer
  • Allen Xu, Manager of Engineering, Planning, Assets & Facilities
  • Chris Gruenwald, Director of Forestry
  • Dan Sommer, Director of Development Services
  • Doug Stewart, Director of Finance
  • Jay Jackman, Manager of Development Engineering, Projects and Design
  • Kirsten Hargreaves, Manager of Social Development
  • Louis Dauphin, Director of Parks, Recreation and Culture
  • Mark Haney, Manager of Arts & Culture
  • Mike Dickinson, Manager of Long-Range Planning
  • Robert Publow, Manager of Planning
  • Scott Ross, Manager of Accounting Services
  • Tracy Kyle, Director of Engineering and Public Works
  • Connie Cooper, Administrative Assistant
  • Nicole Philippon, Administrative Assistant

Mayor Horn called the meeting to order at 6:00 p.m.

  • RC23-341
    Moved byCouncillor Gill
    Seconded byCouncillor Hamilton

    RESOLVED:

    That the agenda for the Regular Council meeting of June 19, 2023 be adopted.

    CARRIED

Re: Bylaws and Enforcement

Dale Van Buskirk appeared before Council to state that the growing municipality needs additional bylaw resources and should not have to rely on a citizen complaint driven process.  He suggested the City launch a media campaign advising that rules will be enforced, and increased Bylaw Department working hours.

The Mayor explained the current bylaw enforcement policy and the rationale behind it.

  • RC23-342
    Moved byCouncillor Herar
    Seconded byCouncillor Plecas

    RESOLVED:

    That June 2023 be proclaimed as "Indigenous History Month" within the City of Mission.

    CARRIED

The Mayor opened the Public Input Opportunity for Liquor Licence Amendment Application – 33211 North Railway Avenue and explained the structure of the meeting.

The Manager of Planning showed a PowerPoint presentation that provided the following information: 

  1. Purpose and outline of the proposal.
  2. Subject property map.

The Corporate Officer stated that one letter expressing concern with parking options in the downtown area had been received.

The Mayor opened the floor to the public for questions and comments.

There were no questions or comments from the public.

In response to questions from Council regarding parking, the Director of Engineering and Public Works stated all downtown parking requests are managed through the Downtown Business Association.

  • RC23-343
    Moved byCouncillor Plecas
    Seconded byCouncillor Elias

    RECOMMENDED:

    1. That Liquor Licence application LIQ23-002 be forwarded to the Liquor and Cannabis Regulation Branch (LCRB) with a resolution of support, taking into consideration:
      1. The location of the application, 33211 North Railway Avenue;
      2. The impact of the establishment of the community;
      3. The resident’s views on the established; and
    2. That staff be directed to forward the Council decision to the LCRB.
    CARRIED
  • RC23-344
    Moved byCouncillor Herar
    Seconded byCouncillor Davies

    RECOMMENDED:

    That staff investigate the feasibility of one or two fifteen minute parking spots in front of the Shop and Save.

    Discussion ensued, and the Director of Engineering and Public Works noted the downtown parking study is underway with results expected later this year, and that the Downtown Business Association is also surveying businesses about parking needs.

    The question was called on the motion, and it was,

    OPPOSED (7)Councillor Davies, Councillor Gill, Councillor Hamilton, Councillor Herar, Councillor Plecas, Mayor Horn, and Councillor Elias
    DEFEATED (0 to 7)

The purpose of proposed Zoning Amending Bylaw 6186-2023-5949(116) is to rezone the property at 33875 Richards Avenue from Rural 16 (RU16) Zone to Rural Residential 7 (RR7) Zone to enable the subsequent subdivision of the subject property into 2 fee simple and 3 bareland strata lots, for a total of 5 lots, each with a minimum 0.70 ha (1.73 ac) lot size. The subject property is legally described as:

Parcel Identifier: 012-371-262
Lot “E” Section 3 Township 18 New Westminster District Plan 1762

The Mayor opened the public hearing.

The Manager of Planning showed a PowerPoint presentation that provided the following information:

  1. Purpose and outline of the proposal.
  2. Subject property map.

The Corporate Officer stated that one written submission had been received, expressing concern regarding environmental impacts, traffic safety, increasing density outpacing infrastructure needs in the City, and the potential impact on local well water supply.

The Mayor opened the floor to the public for questions and comments.

Janet Atkinson, Mission, expressed concern regarding traffic safety, fire protection due to lack of fire hydrants in the area, and municipal liability arising from traffic collisions.  She stated that she would like to see posted speed signs along Richards Avenue as she also noted the use of Richards Avenue by heavy trucks and motorcycles.  She expressed concern that the proposed development would result in an increase in traffic which has the potential for greater safety risks.

In response to Ms. Atkinson's comments regarding fire protection, the Manager of Planning stated that buildings constructed near forests have fire suppression requirements that they must comply with.

Kendall Campbell, Mission, expressed concerns regarding light pollution due to the location of the proposed strata road, safety risks to children and animals due to increased traffic, and possible impact on local waterways.

In response to Ms. Campbell's comments, staff stated a report has been received from the environmental professional identifying all the watercourses and establishing setbacks from those watercourses.  It was also advised that the developer has not requested additional density through secondary suites, and that the anticipated volume from the proposed development would not trigger a traffic impact assessment.

Marlene Pereszlenyi, Mission, inquired if the riparian report had been received and if so, what it contained, whether a bridge would be required over the creek that runs through the property, and the impact of the proposed development on wells and the above ground septic.

In response to Ms. Pereszlenyi's questions, staff stated that a report had been received that identifies all watercourses and prescribed setbacks, that the strata road would cross a waterway and likely require a culvert, and that all well water and septic system requirements would be determined through the subdivision process.  

Janet Atkinson, requested a stop sign for east bound traffic be placed on Richards Avenue, a shoulder built onto the north side in front of the subdivision to improve pedestrian safety, and that the speed limit along Richards Avenue be reduced.

The Mayor stated consideration can be given to these concerns through the application process.

Ryan Anderson, applicant, stated that the developer will comply with all requirements connected to the fire interface development permit process and the required hydrogeological study.  The developer would be prepared to do a preliminary traffic assessment to identify issues, and would meet any provincial environmental requirements resulting from the watercourse crossing.  He stated he would review the headlight concern to see if any issues could be mitigated.  Mr. Anderson also stated that the development application was compliant with the Official Community Plan.

Hearing no further questions or comments, the Mayor declared the Public Hearing for City of Mission Zoning Amending Bylaw 6186-2023-5949(116) closed.

The purpose of proposed Zoning Amending Bylaw 6189-2023-5949(118) is to rezone the property at 12620 Cathy Crescent from Rural 36 (RU36) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone to enable the subsequent subdivision of the subject property into 4 lots of a minimum 0.70 ha (1.73 ac) lot size with a secondary dwelling unit permitted on each lot. The subject property is legally described as:

Parcel Identifier: 005-066-727
Lot 4 Except: Part Subdivided By Plan 65325, Section 23 Township 15 New Westminster District Plan 46869

The Mayor opened the public hearing.

The Manager of Planning showed a PowerPoint presentation that provided the following information:

  1. Purpose and outline of the proposal.
  2. Subject property map.

The Corporate Officer stated that one written submission had been received, expressing concern regarding potential negative impacts on property taxes and on the source of well water in the surrounding area.

The Mayor opened the floor to the public for questions and comments.

Marcel Gamache, Mission, inquired as to the type of development planned and the amount of green space remaining, and expressed concerns regarding land clearing and the potential negative impacts to their neighbouring property.

In response to Mr. Gamache's concerns, staff stated that a tree replantation plan is required at the subdivision stage, and that the Development Bylaw has requirements for rainwater management that must be met.  It was also stated that a geotechnical engineer would be relied upon to determine suitable options regarding clearing on hillsides.  

Marcel Gamache, inquired as to the plan for tall trees and potential wind impact on those trees as well as a possible extension of a road on the east side.

In response to Mr. Gamache's questions, the Manager of Planning stated the road is part of an adjacent development and that this proposed development would widen that road.  He also stated that an arborist report would be required which would assess hazardous trees. 

Anthea Mason, Mission, inquired as to the plan for fire lanes, and expressed concern in regards to water runoff.

In response to Ms. Mason's question, the Mayor stated that the road is a municipal road which ensures access by Mission Fire and Rescue Service. 

Hearing no further questions or comments, the Mayor declared the Public Hearing for City of Mission Zoning Amending Bylaw 6189-2023-5949(118) closed.

  • RC23-345
    Moved byCouncillor Herar
    Seconded byCouncillor Plecas

    RESOLVED:

    That Council now resolve itself into Committee of the Whole.

    CARRIED

A report from the Director of Forestry dated June 19, 2023, providing a summary of the 1st quarter financial results for the forestry operation, was provided for the Committee’s information.

The Director of Forestry provided an overview of the City’s forestry operations during the 1st quarter of 2023. Discussion ensued, and the Director of Forestry answered the Committee’s questions regarding the comparison of budgeting to actuals of the financial results, the schedule and timeline of replanting, and the types of trees which are being replanted.

A report from the Director of Forestry dated June 19, 2023, regarding a recommended forestry excavator purchase was provided for the Committee’s consideration.

  • RC23-346
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That the capital expenditure of $487,200 towards the purchase of a 2022 CAT 548 Road Builder Excavator from the Forestry Capital Replacement Reserve, be approved; and
    2. That the Financial Plan be updated accordingly.
    CARRIED

A report from the Mission Healthy Community Council (MHCC) Coordinator dated June 19, 2023, regarding the Community Wellness Strategy was provided for the Committee’s consideration.

  • RC23-347
    Moved byCouncillor Elias

    RECOMMENDED:

    That the Community Wellness Strategy as attached to the Mission Healthy Community Council (MHCC) Coordinator’s report dated June 19, 2023, be endorsed.

    CARRIED

A report from the Director of Parks, Recreation & Culture dated June 19, 2023, regarding project charters for the Parks, Recreation, Arts & Culture Master Plan Update and for the Centennial Park to Mission Leisure Centre corridor Park Management Plan was provided for the Committee’s consideration.

Discussion ensued, and it was noted that the Mission Sports Council be added as a stakeholder.

  • RC23-348
    Moved byCouncillor Hamilton

    RECOMMENDED:

    1. That the Project Charter for the Parks, Recreation, Arts & Culture Master Plan Update as included within the Director of Parks, Recreation and Culture’s report dated June 19, 2023, be approved; and
    2. That the Project Charter for a Park Management Plan for the Centennial Park to Mission Leisure Center corridor as included within the Director of Parks, Recreation and Culture’s report dated June 19, 2023, be approved.
    CARRIED

A report from the Engineering Technologist II – Traffic and Transportation dated June 19, 2023, regarding the 2nd Avenue bus exchange safety improvements was provided for the Committee’s consideration.

Discussion ensued, and the Manager of Engineering, Planning and Assets answered the Committee's questions regarding the painting of the crosswalk, additional street lighting, and traffic calming pavement marking and signage.

  • RC23-349
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That the preferred option to install a mid-block crosswalk at the 2nd Avenue Bus Exchange, as set out in the report from the Engineering Technologist II – Traffic and Transportation dated June 19, 2023, including the optional treatments of additional streetlighting and traffic calming pavement marking/signage, be approved;
    2. That the budget amendment of an additional $28,000 for the optional treatments, funded from the Public Safety Reserve, be approved; and
    3. That staff proceed with implementation of the improvement project in 2023.
    CARRIED

A report from the Corporate Officer dated June 19, 2023, regarding the updated Terms of Reference for Mission Heritage Advisory Committee was provided for the Committee’s consideration.

  • RC23-350
    Moved byMayor Horn

    RECOMMENDED:

    1. That the draft revised Terms of Reference for the Mission Community Heritage Committee be referred to the Committee for feedback on a few specific aspects of the revisions (said aspects to be communicated to the Committee directly); and
    2. That Councillor Plecas be appointed as a Co-Chair to the Mission Community Heritage Committee.
    CARRIED

A report from the Manager of Long Range Planning and Special Projects dated June 19, 2023, regarding the tools for Heritage Conservation and Engagement was provided for the Committee’s consideration.

  • RC23-351
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That the Project Management Charter – Tools for Heritage Conservation and Engagement, be approved;
    2. That Development Services staff be authorized to commence a work plan to implement the Project; and
    3. That the objective of a workshop for the Mission Heritage Advisory Committee members and its Council representatives with a heritage professional in 2023 to discuss the proposed use of heritage conservation tools and preparation of an engagement portal on the City’s website for heritage information, be supported.
    CARRIED

A report from the Chief Administrative Officer dated June 19, 2023, regarding a proposed new Kennel Bylaw was provided for the Committee’s consideration.

Discussion ensued and staff answered the Committee’s questions regarding the application process of issuing business licenses for kennels, the process for verifying ownership of animals, and the structural requirements of kennels.

  • RC23-352
    Moved byMayor Horn

    RECOMMENDED:

    1. That consideration of a new kennel bylaw be deferred until after a public engagement process is completed, that requests feedback on:
      1. noise mitigation;
      2. management of waste;
      3. traffic management on site; and
      4. temperature in kennels.
    2. That staff report back by August 21, 2023.
    CARRIED

A report from the Planning Technician dated June 19, 2023, regarding Liquor Licence application LIQ23-001 for the property located at 32516 - 14th Avenue was provided for the Committee’s consideration.

  • RC23-353
    Moved byCouncillor Elias

    RECOMMENDED:

    1. That Liquor Licence application LIQ23-001 be introduced while taking into consideration:
      1. the location of the application, 32516 - 14th Avenue;
      2. the impact of the amendment on the community; and
      3. the resident’s views on the establishment; and
    2. That a Public Input Meeting be scheduled on a date to be determined.
    CARRIED

A report from the Planning Technician dated June 19, 2023, regarding a development application for the property located at 8265 Hanson Drive was provided for the Committee’s consideration.

Discussion ensued, and the Committee noted the comments in the staff report regarding the environmentally sensitive area.  

  • RC23-354
    Moved byMayor Horn

    RECOMMENDED:

    That Development Variance Permit DV23-008 for 8265 Hanson Drive to vary the minimum setback from undevelopable area from 6.0 m to 5.01 m of Zoning Bylaw 5949-2020 be approved.

    OPPOSED (5)Councillor Davies, Councillor Hamilton, Councillor Plecas, Mayor Horn, and Councillor Elias
    DEFEATED (2 to 5)

A report from the Planning Technician dated June 19, 2023, regarding housekeeping amendments to Zoning Bylaw 5949-2020 was provided for the Committee’s consideration.

Discussion ensued, and staff were directed to provide additional information regarding what determines an in-stream application, how many applications are in progress, and when a developer would apply for a variance.

  • RC23-355
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That Zoning Amending Bylaw 6201-2023-5949(125) be granted first and second readings; and
    2. That a Public Hearing be scheduled for a date to be determined.
    CARRIED

A report from the Planner 2 dated June 19, 2023, regarding amendments to Zoning Bylaw 5949-2020 to include air space parcels was provided for the Committee’s consideration.

  • RC23-356
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That Zoning Bylaw Amending Bylaw 6202-2023-5949(126) be granted first and second readings to allow air space parcel subdivisions within the City of Mission; and
    2. That a Public Hearing be scheduled for a date to be determined.
    CARRIED

A report from the Director of Finance dated June 19, 2023, regarding the 2022 Annual Report was provided for the Committee’s consideration.

  • RC23-357
    Moved byCouncillor Elias

    RECOMMENDED:

    That Council receive and consider the City of Mission 2022 Annual Report, including audited financial statements for the year ended December 31, 2022.

    CARRIED

A report from the Director of Finance dated June 19, 2023, regarding the 2022 Development Cost Charge report was provided for the Committee’s consideration.

  • RC23-358
    Moved byCouncillor Gill

    RECOMMENDED:

    That Council receive and consider the City of Mission 2022 Development Cost Charge report.

    CARRIED

A report from the Director of Finance dated June 19, 2023, regarding 2023 to 2027 Capital Plan amendments was provided for the Committee’s consideration.

Discussion ensued, and staff answered questions from the Committee about the various listed projects.

  • RC23-359
    Moved byCouncillor Hamilton

    RECOMMENDED:

    1. That Council approve the following changes to the 2023 to 2027 Capital Plan:
      1. Add the Centennial Park Lacrosse Box and Multi-use Court Upgrade project for $2,000,000 funded from the Growing Communities Fund;
      2. Add the Spray Park project for $1,500,000 funded from the Growing Communities Fund;
      3. Add the Foundry project for $1,000,000 funded from the Growing Communities Fund;
      4. Add the Housing Initiatives project for $1,000,000 funded from the Growing Communities Fund;
      5. Add the Clarke Theater Capital Improvement project for $2,000,000 funded from the Growing Communities Fund;
      6. Add the Fraser Heritage Park Garbage Compound project for $25,000 funded from the Gaming Reserve;
      7. Add the Arts and Culture Initiatives project for $200,000 funded from the Growing Communities Fund;
      8. Add the Dockside Flood Protection Detailed Design project for $850,000 funded from the Growing Communities Fund;
      9. Add the Centennial Park Upgrade project for $1,500,000 funded from the Forestry Legacy Reserve;
      10. Add the Burial Platforms project for $8,000 funded from the Cemetery Reserve;
      11. Increase the Enterprise Application System project budget by $100,000 funded from the Unappropriated Accumulated Surplus;
      12. Increase the RCMP Detachment CCTV System Upgrade project budget by $20,000 funded from the Public Safety Reserve; and
      13. Add the Community Policing Office Front Counter Security Enhancement project for $25,000 funded from the Public Safety Reserve; and
    2. That the 2023 to 2027 Financial Plan be amended accordingly.
    CARRIED

A report from the Manager of Accounting Services dated June 19, 2023, regarding the 2022 Statement of Financial Information was provided for the Committee’s consideration.

  • RC23-360
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That the City of Mission’s 2022 Statement of Financial Information, attached as Attachment A to the report entitled “2022 Statement of Financial Information” from the Manager of Accounting Services dated June 19, 2023, be approved for submission to the Ministry of Municipal Affairs and Housing; and
    2. That the Mayor and Director of Finance be authorized to sign the Statement of Financial Information Approval form.
    CARRIED

A report from the Manager of Accounting Services dated June 19, 2023, providing a quarterly update of the City's cash and portfolio investment holdings, was provided for the Committee’s information.

A report from the Corporate Officer dated June 19, 2023, regarding a revision to Street Naming Bylaw 6112-2022 was provided for the Committee’s consideration.

  • RC23-361
    Moved byCouncillor Gill

    RECOMMENDED:

    That Street Naming Bylaw 6112-2022 be amended by replacing the name “McLagan Court” with the name “Simpson Court”.

    CARRIED
  • RC23-362
    Moved byCouncillor Elias
    Seconded byCouncillor Davies

    RESOLVED:

    That the Committee of the Whole now rise and report.

    CARRIED
  • RC23-363
    Moved byCouncillor Elias
    Seconded byCouncillor Hamilton

    RESOLVED:

    That the recommendations of the June 19, 2023 Committee of the Whole, as contained in items RC23-346 to RC23-361 be adopted.

    CARRIED

The following minutes were received as information: 

  • RC23-364
    Moved byCouncillor Plecas
    Seconded byCouncillor Elias

    RESOLVED:

    1. That the Transportation Masterplan be a key component in the OCP review; and
    2. That the EDSC be consulted regularly throughout the OCP review process to ensure the Employment Lands Strategy is incorporated.
    CARRIED
  • RC23-365
    Moved byMayor Horn
    Seconded byCouncillor Elias

    RESOLVED:

    That the recommendation regarding an institutional land gap analysis be referred back to the Economic Development Select Committee to prepare a scope of work, terms of reference, and funding source for the proposed work.

    CARRIED
  • RC23-366
    Moved byMayor Horn
    Seconded byCouncillor Plecas

    RESOLVED:

    That the Economic Development Select Committee recommendation regarding Hairsine Creek be received as information.

    CARRIED
  • RC23-368
    Moved byCouncillor Elias
    Seconded byCouncillor Plecas

    RESOLVED:

    That Zoning Amending Bylaw 6201-2023-5949(125), a bylaw to amend Zoning Bylaw 5949-2020 by updating definitions and regulations for parking, be read a first and second time.

    CARRIED
  • RC23-369
    Moved byCouncillor Hamilton
    Seconded byCouncillor Davies

    RESOLVED:

    That Zoning Amending Bylaw 6202-2023-5949(126), a bylaw to amend Zoning Bylaw 5949-2020 by adding air space parcel and regular lot definitions, be read a first and second time.

    CARRIED
  • RC23-370
    Moved byCouncillor Davies
    Seconded byCouncillor Gill

    RESOLVED:

    1. That Zoning Amending Bylaw 6186-2023-5949(116), a bylaw to rezone property at 33875 Richards Avenue from Rural 16 (RU16) Zone to Rural Residential 7 (RR7) Zone, be read a third time; and
    2. That, prior to adoption of Zoning Amending Bylaw 6186-2023-5949(116), the following condition be met to the satisfaction of the Director of Development Services:
      • speed control / traffic calming improvements to Richards Avenue.
    CARRIED
  • RC23-371
    Moved byCouncillor Plecas
    Seconded byCouncillor Herar

    RESOLVED:

    That Zoning Amending Bylaw 6189-2023-5949(118), a bylaw to rezone property at 12620 Cathy Crescent from Rural 36 (RU36) Zone to Rural Residential 7 Secondary Dwelling (RR7s), be read a third time.

    CARRIED
  • RC23-372
    Moved byCouncillor Davies
    Seconded byCouncillor Plecas

    RESOLVED:

    That Zoning Amending Bylaw 6004-2020-5949(19), a bylaw to rezone properties at 32909, 32919, and 32939 Cherry Avenue from Suburban 20 (S20) Zone to Comprehensive Development 53 (CD53) Zone and amend Zoning Bylaw 5949-2020 by adding a definition for "Stacked and/or Back-to-Back Townhouse", be adopted.

    CARRIED
  • RC23-373
    Moved byCouncillor Plecas
    Seconded byMayor Horn

    RESOLVED:

    That Development Permit DP18-123 for the properties at 32909, 32919, and 32939 Cherry Avenue, be approved.

    CARRIED

The following resolution was released from the Closed Council meeting held on June 5, 2023:

Additions to Names to Street Naming Policy STR.28(C)

The following names have been added to Street Naming Policy STR.28(C):
a) MUSGRAVE, James Douglas;
b) PARKES, John M.; and
c) SIMPSON (family).

Council provided updates on recent events, committee and association meetings.

There were no notices of motion.

There were no questions from the public.

  • RC23-374
    Moved byCouncillor Elias
    Seconded byCouncillor Gill

    RESOLVED:

    That the meeting be adjourned.

    CARRIED

    The meeting was adjourned at 8:43 p.m.


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