MINUTES - REGULAR COUNCIL MEETING

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Council Chambers
8645 Stave Lake Street, Mission, BC
Council Present:
  • Mayor Paul Horn
  • Councillor Cal Crawford
  • Councillor Jag Gill
  • Councillor Carol Hamilton
  • Councillor Ken Herar
  • Councillor Danny Plecas
Council Absent:
  • Councillor Mark Davies
  • Robert Thomasson, Business Analyst
Staff Present:
  • Mike Younie, Chief Administrative Officer
  • Barclay Pitkethly, Deputy Chief Administrative Officer
  • Jennifer Russell, Corporate Officer
  • Stacey Crawford, Director of Economic Development
  • Louisa Fusco, Recreation Leader - Special Projects
  • Taryn Hubbard, Manager of Communications and Public Engagement
  • Stephanie Key, Acting Director of Parks, Recreation and Culture
  • Chris Knowles, Manager of Information Services
  • Tracy Kyle, Director of Engineering and Public Works
  • Kerri Onken, Deputy Treasurer/Collector
  • Robert Publow, Manager of Planning
  • Scott Ross, Manager of Accounting Services
  • Gerald Schlesiger, Project Manager - Waterfront Masterplan
  • Dan Sommer, Director of Development Services
  • Doug Stewart, Director of Finance
  • Allyssa Fischer, Administrative Assistant

Mayor Horn called the meeting to order at 6:11 p.m. and noted that technical issues with the City’s meeting management software would prevent staff from providing a live broadcast of the meeting.

  • RC22-177
    Moved byCouncillor Crawford
    Seconded byCouncillor Herar

    RESOLVED:

    That the agenda for the Regular Council meeting of May 2, 2022 be adopted.

    CARRIED

Louisa Fusco appeared before Council to discuss Mission's participation in the ParticipACTION Community Better Challenge this June and provided details on how the challenge works, who can participate, and how the challenge will benefit the community. Ms. Fusco noted that the ParticipACTION challenge is scheduled to begin on June 1, 2022 and discussed events and activities planned in Mission. She encouraged Mission residents to visit mission.ca/participaction to learn how they can begin tracking their physical activity and work towards getting Mission named Canada’s Most Active Community in 2022.

  • RC22-178
    Moved byCouncillor Plecas
    Seconded byCouncillor Gill

    RESOLVED:

    That June 2022 be proclaimed as "Community Better Challenge Month" within the City of Mission.

    CARRIED
  • RC22-179
    Moved byCouncillor Herar
    Seconded byCouncillor Crawford

    RESOLVED:

    That May 15-21, 2022 be proclaimed as "National Public Works Week" within the City of Mission.

    CARRIED
  • RC22-180
    Moved byCouncillor Hamilton
    Seconded byCouncillor Herar

    RESOLVED:

    That Council now resolve itself into Committee of the Whole.

    CARRIED

A report from the Project Manager - Waterfront Master Plan dated May 2, 2022, regarding the proposed Waterfront Revitalization Master Plan and corresponding Official Community Plan amending bylaw, was provided for the Committee’s consideration.

  • RC22-181
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That the Waterfront Revitalization Master Plan be received;
    2. That Official Community Plan Amending Bylaw 6095-2022-5670(33) to add reference to the Waterfront Revitalization Master Plan be considered for first reading;
    3. That, upon due consideration of Section 475 of the Local Government Act, referrals go forward for the proposed OCP bylaw text amendment in accordance with Council Policy LAN.47, and that persons, organizations and authorities receiving those consultation referrals are considered to be those affected for the purposes of the Section; and
    4. That, subject to the Bylaw receiving first reading, a Public Hearing be scheduled for June 20, 2022, or alternatively on a date to be determined.
    CARRIED

A report from the Deputy Treasurer/Collector dated May 2, 2022, regarding proposed amendments to the 2021 to 2025 Financial Plan was provided for the Committee’s information.

A report from the Manager of Accounting Services dated May 2, 2022, seeking Council's approval of the draft 2021 financial statements, was provided for the Committee’s consideration.

The Manager of Accounting Services provided an overview of the City's 2021 financial statements. Discussion ensued, and staff answered the Committee’s questions in regards to reserve funds and the Canada Community-Building Fund.

  • RC22-182
    Moved byCouncillor Plecas

    RECOMMENDED:

    That the City of Mission’s draft 2021 financial statements, attached as Attachment A to the Manager of Accounting Services’ report dated May 2, 2022 entitled “City of Mission Draft 2021 Financial Statements", be approved.

    CARRIED

A report from the Deputy Treasurer/Collector dated May 2, 2022, regarding the 2021 budget carry forward requests, was provided for the Committee’s consideration.

  • RC22-183
    Moved byCouncillor Crawford

    RECOMMENDED:

    1. That the 2021 capital budget carry forwards attached as Attachment A to the report entitled “2021 Budget Carry Forward Requests” from the Deputy Treasurer/Collector dated May 2, 2022, be approved;
    2. That the 2021 operating budget carry forwards attached as Attachment B to the report entitled “2021 Budget Carry Forward Requests” from the Deputy Treasurer/Collector dated
      May 2, 2022, be approved; and
    3. That the City’s 2022 Financial Plan be amended accordingly.
    CARRIED

A report from the Budget Analyst dated May 2, 2022, regarding the 2021 regional water and sewer carry forward amounts, was provided for the Committee’s consideration.

  • RC22-184
    Moved byCouncillor Hamilton

    RECOMMENDED:

    1. That the regional water operating carry forward requests, as shown in the Operating Budget Carry Forward section of the Budget Analyst’s report entitled “Regional Utilities Financial Plan Carry Forward Amendment, 2021 to 2022/2023” dated May 2, 2022, totaling $150,000 (Mission’s share is $33,900) be approved;
    2. That the regional sewer operating carry forward requests, as shown in the Operating Budget Carry Forward section of the Budget Analyst’s report entitled “Regional Utilities Financial Plan Carry Forward Amendment, 2021 to 2022/2023” dated May 2, 2022, totaling $221,000 (Mission’s share is $43,051) be approved;
    3. That the regional water capital carry forward requests and associated funding sources, detailed in Attachment B to the Budget Analyst’s report entitled “Regional Utilities Financial Plan Carry Forward Amendment, 2021 to 2022/2023” dated May 2, 2022 (Mission’s share is $978,179), be approved;
    4. That the regional sewer capital carry forward requests and associated funding sources, detailed in Attachment B to the Budget Analyst’s report entitled “Regional Utilities Financial Plan Carry Forward Amendment, 2021 to 2022/2023” dated May 2, 2022, (Mission’s share is $1,354,982), be approved;
    5. That the regional water and sewer capital carry forward requests and associated funding sources, detailed in Attachment C to the Budget Analyst’s entitled “Regional Utilities Financial Plan Carry Forward Amendment, 2021 to 2022/2023” dated May 2, 2022, (Mission’s share is $1,689,401), be approved; and
    6. That the City’s 2022 to 2026 Financial Plan be amended accordingly.  
    CARRIED

A report from the Deputy Treasurer/Collector dated May 2, 2022, seeking approval of the proposed 2022 Tax Rates Bylaw, was provided for the Committee’s consideration.

  • RC22-185
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That Council has hereby considered its proposed tax rates for each property class in conjunction with its objectives and policies regarding the distribution of property taxes among the tax classes, as set out within its 2022 to 2026 Financial Plan Bylaw, Bylaw 6071-2021; and
    2. That the City of Mission Annual Tax Rates Bylaw 6093-2022 be considered for first three readings.
    CARRIED

A report from the Director of Finance dated May 2, 2022, seeking Council approval for the Fraser Valley Regional District to borrow funds from the Municipal Finance Authority of BC for the Fraser River Sewer Crossing Improvements project, was provided for the Committee’s consideration.

  • RC22-186
    Moved byCouncillor Crawford

    RECOMMENDED:

    1. That Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of the 2022 Fall Borrowing Session, $12,500,000 as authorized through the City of Mission Fraser River Sewer Crossing Improvements Loan Authorization Bylaw 6031-2021; and
    2. That the Fraser Valley Regional District be requested to consent to our borrowing over a 20-year term and include the borrowing in a Security Issuing Bylaw.
    CARRIED

A report from the Manager of Communications and Public Engagement dated May 2, 2022, summarizing the recent activities of the new Community Conversations engagement series and detailing upcoming sessions, was provided for the Committee’s information.

A report from the Manager of Information Services dated May 2, 2022, seeking approval to expand the Office 365 pilot, was provided for the Committee’s consideration.

  • RC22-187
    Moved byCouncillor Gill

    RECOMMENDED:

    1. That staff be authorized to bring forward accumulated funding from the Information Services Reserve ($64,000) to expand the Office 365 pilot program to the remainder of the organization effective June 1, 2022; and
    2. That staff be authorized to amend the City’s Financial plans accordingly to continue this program beyond 2022.
    CARRIED

A report from the Corporate Officer dated May 2, 2022, presenting additional information regarding the Board of Variance application process and detailing a proposed amendment to the Board of Variance Establishment Bylaw to empower the Board to request additional information to aid in the decision-making process, was provided for the Committee’s consideration.

  • RC22-188
    Moved byCouncillor Hamilton

    RECOMMENDED:

    1. That Board of Variance Establishment Bylaw 5390-2013 be amended by adding the following new section 13 and that all remaining sections be renumbered accordingly:
      The Board, in its discretion, may:
      1. inspect the property that is the subject of the application,
      2. confer with a member of the City’s Development Services Department when considering an application at a hearing,
      3. hear from any witness or other persons whose evidence may assist the Board in reaching a decision, and said witnesses or other persons may be required to produce books, papers, documents or writings in their possession or under their control relating to the appeal,
      4. request additional information from the applicant, at the applicant’s expense.
    2. That Board of Variance Establishment Bylaw 5390-2013 be amended by replacing all instances of “District of Mission” with “City of Mission”; and
    3. That the amending bylaw be considered for first, second and third reading.
    CARRIED

A report from the Deputy Chief Administrative Officer dated May 2, 2022, regarding the continuous improvement program initiated as part of Council's Strategic Plan, was provided for the Committee’s information.

A report from the Acting Director of Parks, Recreation & Culture dated May 2, 2022, seeking Council's support of applications to host beer gardens at various venues throughout the City, was provided for the Committee’s consideration.

  • RC22-189
    Moved byCouncillor Herar

    RECOMMENDED:

    That the events noted in Appendix A, in the report from the Acting Director of Parks, Recreation & Culture dated May 2, 2022, be declared Community Special Events for the purposes of securing a Special Event Permit from the BC Liquor Control and Cannabis Regulation Branch.

    CARRIED

A report from the Acting Director of Parks, Recreation & Culture dated May 2, 2022, regarding options to promote sun safety throughout the City, was provided for the Committee’s consideration.

  • RC22-190
    Moved byCouncillor Gill

    RECOMMENDED:

    1. That sun safety signs be ordered and installed in strategic locations designated by staff;
    2. That staff purchase and plant shade trees in Fraser River Heritage Park, Sports Park, Tunbridge Common and Ross Park; and
    3. That staff develop a sun safety promotional campaign utilizing existing advertising platforms and program opportunities from May through August.
    CARRIED

A report from the Planner dated May 2, 2022, regarding a development application for 15 properties located on 1st Avenue, View Avenue, and Wardrop Street, was provided for the Committee’s consideration.

  • RC22-191
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That the draft bylaw to rezone the properties along 1st Avenue, View Avenue, and Wardrop Street from Commercial Tourist Recreation Zone (CTR) to Mixed-Use Commercial/Residential Two Zone (MU2) be considered for first and second reading;
    2. That, subject to the Bylaw receiving first and second reading, a Public Hearing be scheduled for June 6, 2022; and
    3. That prior to the adoption of Zoning Amending Bylaw 6086-2022-5949(60), the following conditions be met to the satisfaction of the Director of Development Services:
      1. Substantial completion of subdivision application S21-003 which would consolidate the subject parcels.
      2. Collection of any volunteered contributions to the City’s community amenity reserve.
      3. Completion of the Engineering requirements, as outlined in Attachment D, attached to the report from the Planner, dated May 2, 2022.
      4. Collection of payment resulting from the purchase of the laneway between Wardrop Street and Maple Street
      5. Any other requirements resulting from Council’s consideration of the Bylaw, including Public Hearing.
    4. That Development Permit DP21-011 and Development Variance Permits DV22-007 and DV22-008 be considered for approval at the same time as bylaw 6086-2022-5949(60) is considered for adoption.
    CARRIED
  • RC22-192
    Moved byCouncillor Crawford
    Seconded byCouncillor Herar

    RESOLVED:

    That the Committee of the Whole now rise and report.

    CARRIED
  • RC22-193
    Moved byCouncillor Herar
    Seconded byCouncillor Gill

    RESOLVED:

    That the recommendations of the May 2, 2022 Committee of the Whole, as contained in items RC22-181 to RC22-191 be adopted.

    CARRIED
  • RC22-195
    Moved byCouncillor Hamilton
    Seconded byCouncillor Herar

    RESOLVED:

    That Official Community Plan Amending Bylaw 6095-2022-5670(33), a bylaw to amend Official Community Plan Bylaw 5670-2017 to incorporate references to the Waterfront Revitalization Master Plan, be read a first time.

    CARRIED
  • RC22-196
    Moved byCouncillor Herar
    Seconded byCouncillor Crawford

    RESOLVED:

    That Zoning Amending Bylaw 6086-2022-5949(60), a bylaw to rezone multiple properties on First Avenue, View Avenue, and Wardrop Street from Commercial Tourist Recreation (CTR) Zone to Mixed-Use Commercial/Residential Two (MU2) Zone, be read a first and second time.

    CARRIED
  • RC22-197
    Moved byCouncillor Hamilton
    Seconded byCouncillor Plecas

    RESOLVED:

    That 2021 to 2025 Financial Plan Amending Bylaw 6087-2022-5990(1), a bylaw to amend 2021 to 2025 Financial Plan Bylaw 5990-2021 to reflect budget amendments that have taken place since the adoption of the bylaw in 2021, be read a first, second time, and third time.

    CARRIED
  • RC22-198
    Moved byCouncillor Crawford
    Seconded byCouncillor Gill

    RESOLVED:

    That Board of Variance Establishment Amending Bylaw 6097-2022-5390(1), a bylaw to amend Board of Variance Establishment Bylaw 5390-2013 to empower the Board to request additional information to aid in the decision-making process, be read a first, second, and third time.

    CARRIED
  • RC22-199
    Moved byCouncillor Gill
    Seconded byCouncillor Plecas

    RESOLVED:

    That Annual Tax Rates Bylaw 6093-2022, a bylaw to impose property tax rates for the year 2022, be read a first, second, and third time.

    CARRIED
  • RC22-200
    Moved byCouncillor Crawford
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Zoning Amending Bylaw 6085-2022-5949(59), a bylaw to rezone properties at 33368 - 1st Avenue and 33381 North Railway Avenue from Commercial Highway One (CH1) Zone to Mission City Downtown Two (DT2) Zone, be adopted.

    CARRIED
  • RC22-201
    Moved byCouncillor Hamilton
    Seconded byCouncillor Crawford

    RESOLVED:

    That Official Community Plan Amending Bylaw 6080-2022-5670(32), a bylaw to amend text within Appendix D: Cedar Valley Local Area Plan of the Official Community Plan and to redesignate property at 33083 Tunbridge Avenue from Parks and Open Space and Protected Natural Assets to Institutional and Protected Natural Assets, be adopted.

    CARRIED
  • RC22-202
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas

    RESOLVED:

    That Zoning Amending Bylaw 6081-2022-5949(57), a bylaw to rezone property at 33083 Tunbridge Avenue from Rural Residential 7 (RR7) Zone and Suburban 20 (S20) Zone to Institutional Parks, Recreation and Civic (IPRC) Zone, be adopted.

    CARRIED

The following resolution was released from the Closed Council meeting held on April 4, 2022:

Board of Variance Membership

The following people have been appointed to the City of Mission’s Board of Variance for the legislated three-year term, commencing on May 1, 2022:


1.    Terry Beck;
2.    Nirmal Bhattacharya;
3.    Margaret Chaput;
4.    Slade Dyer; and
5.    Dan Schubert.

The following resolution was released from the Closed Council meeting held on April 19, 2022:

Review of City of Mission’s Naming Polices
Staff will review the City of Mission’s naming policies and bring a report to Council outlining proposed revisions.


Amendment to City of Mission Policy ORG.6 Flag Etiquette
The following amendments have been made to City of Mission Policy ORG.6 Flag Etiquette:

  • Under HALF-MASTING, Section 3 has been replaced with “Flags shall remain at half-mast from the time of death, until the evening of the day of the funeral or one week, whichever is shortest.” and
  • Under HALF-MASTING, Section 4 (which identified when flags shall be flown at half-mast), the following was added: “4(o): A Freedom of the City Medal Recipient”.

Council provided updates on recent events, committee and association meetings.

There were no notices of motion.

Council encourages public participation in Question Period by in-person attendance at the meeting, or by email or telephone inquiry prior to the meeting.  info@mission.ca or 604-820-3700

  • RC22-203
    Moved byCouncillor Herar
    Seconded byCouncillor Plecas

    RESOLVED:

    That the meeting be adjourned.

    CARRIED

    The meeting was adjourned at 7:27 p.m.


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