MINUTES - REGULAR COUNCIL MEETING

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Council Chambers
8645 Stave Lake Street, Mission, BC
Council Present:
  • Mayor Paul Horn
  • Councillor Cal Crawford
  • Councillor Mark Davies
  • Councillor Jag Gill
  • Councillor Carol Hamilton
  • Councillor Ken Herar
  • Councillor Danny Plecas
Staff Present:
  • Mike Younie, Chief Administrative Officer
  • Barclay Pitkethly, Deputy Chief Administrative Officer
  • Jennifer Russell, Corporate Officer
  • Stacey Crawford, Director of Economic Development
  • Mike Dickinson, Manager of Long-Range Planning
  • Taryn Hubbard, Manager of Communications and Public Engagement
  • Robert Publow, Manager of Planning
  • Gerald Schlesiger, Project Manager - Waterfront Masterplan
  • Doug Stewart, Director of Finance
  • Allen Xu, Manager of Engineering, Planning, Assets & Facilities
  • Allyssa Fischer, Administrative Assistant

Mayor Horn called the meeting to order at 6:00 p.m.

  • RC22-088
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas

    RESOLVED:

    1. That Item 7(b) “Pakenham Cup Support” be added to the agenda under Parks, Recreation and Culture;
    2. That Item 17(b) “Sun Shelters at City Parks” be added to the agenda under Notices of Motion; and
    3. That the agenda for the Regular Council meeting of March 21, 2022 be adopted as amended.
    CARRIED

Judith Ray and Dr. Andrew Edelson appeared before Council on behalf of Mission All Together for Healthcare (MATH). Dr. Edelson discussed the organization's purpose and provided an update on their fundraising efforts to provide a CT Scanner at Mission Memorial Hospital. He described the organization’s long-term vision for healthcare in Mission and the steps they are taking to achieve these goals.

Discussion ensued, and Dr. Edelson answered Council's questions in regards to training and recruitment of physicians and advocating for improved healthcare in Mission.

It was noted that fundraising for the CT Scanner is ongoing and that the next fundraising event would take place at the Vaisakhi celebration at the Clarke Theatre on April 8, 2022.

  • RC22-089
    Moved byCouncillor Crawford
    Seconded byCouncillor Gill

    RESOLVED:

    That May 2022 be proclaimed as "GBS/CIDP Awareness Month" within the City of Mission.

    CARRIED
  • RC22-090
    Moved byCouncillor Davies
    Seconded byCouncillor Herar

    RESOLVED:

    That May 2022 be proclaimed as "Melanoma and Skin Cancer Awareness Month" within the City of Mission.

    CARRIED
  • RC22-091
    Moved byCouncillor Hamilton
    Seconded byCouncillor Crawford

    RESOLVED:

    That May 7, 2022 be proclaimed as "Ukrainian Cultural Festival Day" within the City of Mission.

    CARRIED
  • RC22-092
    Moved byCouncillor Herar
    Seconded byCouncillor Davies

    RESOLVED:

    That May 10, 2022 be proclaimed as "Day of Action Against Anti-Asian Racism" within the City of Mission.

    CARRIED
  • RC22-093
    Moved byCouncillor Davies
    Seconded byCouncillor Gill

    RESOLVED:

    That Council now resolve itself into Committee of the Whole.

    CARRIED

A report from the Project Manager of the Waterfront Master Plan dated March 21, 2022, seeking support of the revised Preferred Land Use Plan as the model for the preparation of the Waterfront Master Plan was provided for the Committee’s consideration.

Nicholas Kuhl, Planner from O2 Planning + Design Inc., gave a presentation regarding the Preferred Land Use Plan for the Mission Waterfront and provided an overview of the plan including information detailing:

  • flood prevention solutions;
  • connectivity of road networks, trail networks, and public transit;
  • cultural and industrial heritage integration;
  • opportunities for natural and open spaces throughout the waterfront area;
  • employment, destination, urban mixed-use, and residential hubs; and
  • the strategy for building heights throughout the waterfront area;

Discussion ensued, and Mr. Kuhl answered various questions on a variety of topics, including:

  • flooding concerns;
  • integration of existing foreshore leases;
  • connectivity to downtown Mission and businesses on First Avenue; and
  • feedback opportunities for residents and stakeholders

It was noted that upon endorsement of the Preferred Land Use Plan, the Waterfront Revitalization Master Plan would move into Phase 3. Residents would be able to view the draft plan on engage.mission.ca/waterfront beginning on March 22 and would be able to provide feedback through means of a survey until April 5. Residents would also be encouraged to attend one of two Open Houses at the Mission Leisure Centre scheduled to take place on March 30, 2022. Full details on opportunities for public feedback are available on engage.mission.ca/waterfront.

  • RC22-094
    Moved byCouncillor Crawford

    RECOMMENDED:

    That Council endorse the revised Preferred Land Use Plan (PLUP), appended as Attachment A to the March 21, 2022 report from the Project Manager of the Waterfront Master Plan, as the model for the preparation of the Waterfront Master Plan and the bylaw to integrate the Master Plan into the Official Community Plan.

    CARRIED

A report from the Chief Administrative Officer dated March 21, 2022, regarding the appointment of Election Officers for the 2022 General Local Election, was provided for the Committee’s consideration.

  • RC22-095
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That Jennifer Russell be appointed as Chief Election Officer for the purpose of conducting the 2022 General Local Elections for the City of Mission; and
    2. That Christine Brough and Connie Cooper be appointed as Deputy Chief Election Officers for the purpose of conducting the 2022 General Local Elections for the City of Mission.
    CARRIED

A report from the Chief Administrative Officer dated March 21, 2022, recommending funding sources for the purchase of 9104 Emiry Street, was provided for the Committee’s consideration.

  • RC22-096
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That the purchase of 9104 Emiry Street for a price of $4,500,000 be approved;
    2. That the Mayor and Corporate Officer be authorized to execute any documents requiring execution to complete the purchase;
    3. That $1,800,000 be taken from the Unappropriated Accumulated Surplus and that $2,700,000 be taken from the Parkland Reserve; and
    4. That the City’s Financial Plan be amended accordingly.
    CARRIED

A report from the Deputy Chief Administrative Officer dated March 21, 2022, regarding the Preferred Land Use Plan for the Central Neighbourhood area, was provided for the Committee’s consideration.

The Deputy Chief Administrative Officer provided a presentation that included information related to progress on the Plan to date, changes resulting from feedback from residents and stakeholders, and the next phase of the Central Neighbourhood Plan. Discussion ensued, and the Deputy Chief Administrative Officer answered the Committee’s questions in regards to density, land use, and equity for existing landowners.

  • RC22-097
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That Council endorse the Phase 3 Central Neighbourhood Preferred Plan as attached to the report from the Deputy Chief Administrative Officer (Attachment A, B and C) dated March 21, 2022; and
    2. That Council authorize initiation of Phase 4 | Prepare the Neighbourhood Plan Document, as per Council Policy LAN. 64(C) – Silverdale Comprehensive Planning Area Neighbourhood Planning Terms of Reference.
    CARRIED

A report from the Acting Director of Parks, Recreation and Culture dated March 21, 2022, seeking Council's support for a special event beer garden was provided for the Committee’s consideration.

  • RC22-098
    Moved byCouncillor Gill

    RECOMMENDED:

    That the event noted in Appendix A, attached to the report from the Acting Director of Parks, Recreation and Culture dated March 21, 2022, be declared a Community Special Event for the purpose of securing a Special Event Permit from the BC Liquor Control and Cannabis Regulation Branch (LCCRB).

    CARRIED

Mayor Horn stated that the Mission Soccer Club had asked Council for assistance in covering the field rental fee for the Pakenham Cup event.  

  • RC22-099
    Moved byMayor Horn

    RECOMMENDED:

    That a grant of $500 be sourced from the Mayor’s Contingency Fund and disbursed to the Mission Soccer Club to offset the field rental fee for the Pakenham Cup event.

    CARRIED

A report from the Planning Engineer dated March 21, 2022, seeking support for the submission of a Federal Active Transportation Fund Application for a section of the Experience the Fraser Trail between Gill/Duncan Avenue and Dyke Road, was provided for the Committee’s consideration.

  • RC22-100
    Moved byCouncillor Hamilton

    RECOMMENDED:

    That Council support the submission of a Federal Active Transportation Fund Application under Planning and Design Projects (Grant Program), for a section of the Experience the Fraser Trail between approximately Gill/Duncan Avenue and Dyke Road.

    CARRIED

A report from the Manager of Planning dated March 21, 2022, seeking support to schedule a Public Hearing for the development proposal at 7743 Stave Lake Street, was provided for the Committee’s consideration.

Discussion ensued, and the Committee expressed concerns in regards to increased traffic and parking congestion as well as access to the laneway between 9th and 10th Avenue.

  • RC22-101
    Moved byCouncillor Davies

    RECOMMENDED:

    1. That a Public Hearing for Zoning Amending Bylaw 6067-2021-5949(51) be scheduled on a date to be determined; and 
    2. That the staff presentation at the Public Hearing include information related to the entrance/egress of the development, traffic calming measures, and the proposed laneway design to address the concerns raised by the community at the public information meeting held on February 15, 2022.
    CARRIED

A report from the Manager of Planning dated March 21, 2022, regarding a development application for the property located at 33083 Tunbridge Avenue, was provided for the Committee’s consideration.

  • RC22-102
    Moved byCouncillor Plecas

    RECOMMENDED:

    1. That Official Community Plan Amending Bylaw 6080-2022-5670(32) to redesignate portions of 33083 Tunbridge Avenue from Parks and Open Space to Institutional, portions from Protected Natural Assets to Institutional, and portions from Parks and Open Space to Protected Natural Assets in the OCP and proposes to amend the text to the Cedar Valley Local Area Plan (CVLAP) in the Official Community Plan, to include provision allowing conditional development within Phases 3 and 4, be considered for second reading;
    2. That Official Community Plan Amending Bylaw 6080-2022-5670(32) is considered in conjunction with the City’s Financial Plan and Waste Management Plan;
    3. That Zoning Amending Bylaw 6081-2022-5949(57) to rezone from Suburban 20 (S20) Zone and Rural Residential 7 (RR7) Zone to Institutional Parks, Recreation and Civic (IPRC) Zone be considered for first and second readings; and
    4. That, subject to the Official Community Plan Amending Bylaw and Zoning Amending Bylaw receiving second and first and second readings respectively, a Public Hearing be scheduled on a date to be determined.
    CARRIED

A report from the Planner dated March 21, 2022, regarding a development application for the property located at 13087 Cardinal Street, was provided for the Committee’s consideration.

  • Moved byCouncillor Crawford

    RECOMMENDED:

    1. That Zoning Amending Bylaw 6083-2022-5949(58) to rezone the property at 13087 Cardinal Street from Rural 36 (RU36) Zone to the Rural 16 (RU16) Zone be considered for first and second readings;
    2. That subject to Zoning Amending Bylaw 6083-2022-5949(58) receiving first and second readings, a Public Hearing be scheduled on a date to be determined;
    3. That prior to the adoption of Zoning Amending Bylaw 6083-2022-5949(58), the following conditions be met to the satisfaction of the Director of Development Services:
      1. Collection of any volunteered contributions to the City’s community amenity reserve;
      2. Proof of compliance under the Water Sustainability Act (WSA) and the Riparian Area Protection Regulations (RAPR) as administered by the Province of British Columbia;
      3. Acceptance of an arborist report detailing the pre-development tree removal activities and its impact on the City of Mission’s Tree Farm Licence 26 (TFL26) trees and the onsite watercourse(s), and the completion of any noted mitigation measures;
      4. Substantial completion of subdivision application S21-009; and
      5. Any other requirements resulting from Council’s consideration of the Bylaw, including a Public Hearing.
  • Discussion ensued, and concerns were noted in regards to land clearing and watercourse disturbance.

    RC22-103
    Moved byMayor Horn

    RECOMMENDED:

    That consideration of first reading of Zoning Amending Bylaw 6083-2022-5949(58) be deferred pending receipt of a hydrogeological report, acceptable geotechnical report, proof of compliance with the Water Sustainability Act, and an arborist report.     

    CARRIED

A report from the Manager of Planning dated March 21, 2022, regarding a development application for the properties located at 33368 - 1st Avenue and 33381 North Railway Avenue, was provided for the Committee’s consideration.

  • RC22-104
    Moved byCouncillor Hamilton

    RECOMMENDED:

    1. That Zoning Amending Bylaw 6085-2022-5949(59) to rezone from Highway Commercial One (CH1) Zone to Mission City Downtown Two (DT2) Zone be considered for first and second reading; and
    2. That, subject to the Bylaw receiving second and first and second reading respectively, a Public Hearing be scheduled on a date to be determined.
    CARRIED

A report from the Manager of Long-Range Planning and Special Projects dated March 21, 2022, seeking approval of an Interim Policy for Growth Management for the City of Mission, was provided for the Committee’s consideration.

The Manager of Long-Range Planning and Special Projects provided a presentation that included the purpose of a growth management strategy and the benefits of the proposed interim policy.

  • Moved byCouncillor Gill

    RECOMMENDED:

    That Council approve Interim Growth Management Policy LAN.66(C), appended as Attachment A in the March 21, 2022 report by the Manager of Long-Range Planning and Special Projects.

  • Discussion ensued, and the Manager of Long-Range Planning and Special Projects answered the Committee’s questions in regards to clarification on development projects that would trigger the proposed policy and areas of the City where the policy would apply.  

    RC22-105
    Moved byMayor Horn

    RECOMMENDED:

    That adoption of Interim Growth Management Policy LAN.66(C) be deferred until such a time as the policy is amended to include the following information:

    • situations in which the policy would apply;
    • clarification on when a developer would be required to hold a public information session;
    • standards for roads;
    • opportunities for collaboration with neighbouring developers;
    • the blending of building forms and sightlines into surrounding areas;
    • preservation of or creation of employment for local residents; and
    • evidence on how the development will address the City’s affordable housing 
    CARRIED
  • RC22-106
    Moved byCouncillor Gill
    Seconded byCouncillor Plecas

    RESOLVED:

    That the Committee of the Whole now rise and report.

    CARRIED
  • RC22-107
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas

    RESOLVED:

    That the recommendations of the March 21, 2022 Committee of the Whole, as contained in items RC22-094 to RC22-105 be adopted.

    CARRIED
  • RC22-108
    Moved byCouncillor Hamilton
    Seconded byCouncillor Herar

    RESOLVED:

    That the minutes contained in Items 13 a - b be adopted.

    CARRIED

         

  • RC22-109
    Moved byCouncillor Plecas
    Seconded byCouncillor Crawford

    RESOLVED:

    That Zoning Amending Bylaw 6085-2022-5949(59), a bylaw to rezone properties at 33368 - 1st Avenue and 33381 North Railway Avenue from Commercial Highway One (CH1) Zone to Mission City Downtown Two (DT2) Zone, be read a first and second time.

    CARRIED
  • RC22-110
    Moved byCouncillor Hamilton
    Seconded byCouncillor Herar

    RESOLVED:

    That in accordance with Section 477 of the Local Government Act, Council has considered City of Mission Official Community Plan Amending Bylaw 6080-2022-5670(32) in conjunction with the City's Financial Plan (including the Capital Expenditure Plan and Operating Expenditure Plan) and the Waste Management Plan.

    CARRIED
  • RC22-111
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas

    RESOLVED:

    That Official Community Plan Amending Bylaw 6080-2022-5670(32), a bylaw to amend text within Appendix D: Cedar Valley Local Area Plan of the Official Community Plan and to redesignate property at 33083 Tunbridge Avenue from from Parks and Open Space and Protected Natural Assets to Institutional and Protected Natural Assets, be read a second time.

    CARRIED
  • RC22-112
    Moved byCouncillor Davies
    Seconded byCouncillor Crawford

    RESOLVED:

    That Zoning Amending Bylaw 6081-2022-5949(57), a bylaw to rezone property at 33083 Tunbridge Avenue from Rural Residential 7 (RR7) Zone and Suburban 20 (S20) Zone to Institutional Parks, Recreation and Civic (IPRC) Zone, be read a first and second time.

    CARRIED
  • RC22-113
    Moved byCouncillor Crawford
    Seconded byCouncillor Hamilton

    RESOLVED:

    That Zoning Amending Bylaw 6079-2022-5949(56), a bylaw to rezone property at 32981 Arbutus Avenue from Urban Residential 558 (R558) Zone to Urban Residential 558 Secondary Dwelling (R558s) Zone, be adopted.

    CARRIED

Council received a letter dated March 3, 2022 from Justice Nitya Iyer, Chair of the BC Electoral Boundaries Commission, inviting Mission to provide feedback on the province's current electoral district boundaries.

  • RC22-114
    Moved byCouncillor Crawford
    Seconded byCouncillor Plecas

    RESOLVED:

    That Council send a letter to the BC Electoral Boundaries Commission in support of a single MLA representing the City of Mission and proposing new electoral boundaries that align with the Mission Board of Education boundaries.

    CARRIED

Council received a letter dated March 9, 2022 from Ghalib Bhayani, Lower Mainland District Operations Officer of the RCMP E Division, advising Council of an online reporting system pilot project to capture hate motivated incidents.

Council provided updates on recent events, committee and association meetings.

Councillor Gill introduced his motion to Council and provided his rationale.

  • RC22-115
    Moved byCouncillor Gill
    Seconded byCouncillor Davies

    RESOLVED:

    That Engineering Staff prepare a scope of work, including budget, for a parking assessment for the downtown area as defined in the Downtown Revitalization Tax Exemption Bylaw, including current supply, current need, and future need based on broad growth assumptions.

    CARRIED
  • RC22-116
    Moved byCouncillor Davies
    Seconded byCouncillor Crawford

    RESOLVED:

    That the next meeting requirement for the following notice of motion be waived.

    CARRIED
  • Councillor Davies introduced his motion to Council and provided his rationale.

    RC22-117
    Moved byCouncillor Davies
    Seconded byCouncillor Gill

    RESOLVED:

    That staff provide a report to Council with options for promoting sun safety at city parks and facilities including a public education component on the risks associated with continuous sun exposure.  

    CARRIED

Councillor Gill provided notice that he would be bringing forward a motion at the April 4, 2022 Regular Council meeting requesting that Council consider a pilot program that would allow the responsible consumption of alcohol within select public parks during the summer months.

Council encourages public participation in Question Period by emails to info@mission.ca or telephone inquiries to 604-820-3700. Your questions about any item on this agenda will be answered after the meeting takes place.

  • RC22-120
    Moved byCouncillor Crawford
    Seconded byCouncillor Gill

    RESOLVED:

    That the meeting be adjourned.

    CARRIED

    The meeting was adjourned at 8:19 p.m.


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