AGENDA - REGULAR COUNCIL MEETING

Monday, June 19, 2023 at 6:00 P.m. - 11:00 P.m.

Council Chambers

8645 Stave Lake Street, Mission, BC

---

1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

3.

DELEGATIONS

a.

Dale Van Buskirk

Re: Bylaws and Enforcement

4.

PROCLAMATIONS

a.

Indigenous History Month

June 2023

5.

Public Input Opportunity

a.

Liquor Licence Amendment Application – 33211 North Railway Avenue

RECOMMENDATIONS:

1. That Liquor Licence application LIQ23-002 be forwarded to the Liquor and Cannabis Regulation Branch (LCRB) with a resolution of (SUPPORT) or (NON-SUPPORT), taking into consideration:
   1. The location of the application, 33211 North Railway Avenue;
   2. The impact of the establishment of the community;
   3. The resident’s views on the established; and
2. That staff be directed to forward the Council decision to the LCRB.

6.

PUBLIC HEARINGS

a.

Public Hearing Notice for June 19, 2023

For reference

b.

Zoning Amending Bylaw 6186-2023-5949(116)

A bylaw to rezone property at 33875 Richards Avenue from Rural 16 (RU16) Zone to Rural Residential 7 (RR7) Zone 

Copy of Notice to Owner/Occupant and previous staff report included as background information

c.

Zoning Amending Bylaw 6189-2023-5949(118)

A bylaw to rezone property at 12620 Cathy Crescent from Rural 36 (RU36) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone 

Copy of Notice to Owner/Occupant and previous staff report included as background information

7.

RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

8.

FORESTRY

a.

Forestry Operations 2023 Quarter 1 (Q1) Report

This report is provided for information. No staff recommendation accompanies this report and Council action is not required.

b.

Forestry Excavator Purchase – CAT548

RECOMMENDATIONS:

1. That Council approve a capital expenditure of $487,200 towards the purchase of a 2022 CAT 548 Road Builder Excavator from the Forestry Capital Replacement Reserve; and
2. That the Financial Plan be updated accordingly.

9.

PARKS, RECREATION AND CULTURE

a.

Community Wellness Strategy

RECOMMENDATION:

That Council endorses the Community Wellness Strategy as attached to the Mission Healthy Community Council (MHCC) Coordinator’s report dated June 19th, 2023.

b.

Project Charters: Parks, Recreation, Arts & Culture Master Plan Update and Centennial Park to Mission Leisure Centre Corridor Park Management Plan.

RECOMMENDATIONS:

1. That Council approve the Project Charter for the Parks, Recreation, Arts & Culture Master Plan Update as included within the Director of Parks, Recreation and Culture’s report dated June 19, 2023; and
2. That Council approve the project charter for a Park Management Plan for the Centennial Park to Mission Leisure Center corridor as included within the Director of Parks, Recreation and Culture’s report dated June 19, 2023.

10.

ENGINEERING AND PUBLIC WORKS

a.

2nd Avenue Bus Exchange Safety Improvements

RECOMMENDATION:

That Council accept the preferred option to install a mid-block crosswalk at the 2nd Avenue Bus Exchange and direct staff to proceed with implementation in 2023.

11.

DEVELOPMENT SERVICES

a.

Updated Terms of Reference for Mission Heritage Advisory Committee

RECOMMENDATIONS:

1. That the Mission Community Heritage Commission be renamed the Mission Heritage Advisory Committee; and
2. That the Terms of Reference for the Mission Community Heritage Commission be repealed and replaced with the Terms of Reference for the Mission Heritage Advisory Committee as attached to the report from the Corporate Officer dated June 19, 2023.

b.

Tools for Heritage Conservation and Engagement

RECOMMENDATIONS:

1. That Council approve the Project Management Charter – Tools for Heritage Conservation and Engagement and authorize Development Services staff to commence a work plan to implement the Project; and
2. That Council support the objective of a workshop for the Mission Heritage Advisory Committee members and its Council representatives with a heritage professional in 2023 to discuss the proposed use of heritage conservation tools and preparation of an engagement portal on the City’s website for heritage information.

c.

Kennel Bylaw

RECOMMENDATIONS:

1. That the District of Mission Kennel Bylaw 2788-1994 be repealed; and
2. That Kennel Bylaw 6198-2023, a bylaw to regulate kennels within the City of Mission, be granted first, second, and third readings.

d.

Liquor Licence Amendment Application – 32516 14th Avenue

RECOMMENDATIONS:

1. That Liquor Licence application LIQ23-001 be introduced while taking into consideration:
   1. the location of the application, 32516 - 14^th Avenue;
   2. the impact of the amendment on the community; and
   3. the resident’s views on the establishment; and
2. That a Public Input Meeting be scheduled on a date to be determined.

e.

Development Application – 8265 Hanson Drive

RECOMMENDATION:

That Development Variance Permit DV23-008 for 8265 Hanson Drive to vary the minimum setback from undevelopable area from 6.0 m to 5.01 m of Zoning Bylaw 5949-2020 be approved.

f.

Amendments to Zoning Bylaw 5949-2020 regarding Parking Regulations

RECOMMENDATIONS:

1. That Zoning Amending Bylaw 6201-2023-5949(125) be granted first and second readings; and
2. That a Public Hearing be scheduled for a date to be determined.

g.

Amendments to Zoning Bylaw 5949-2020 to include Air Space Parcels

RECOMMENDATIONS:

1. That Zoning Bylaw Amending Bylaw 6202-2023-5949(126) be granted first and second readings to allow air space parcel subdivisions within the City of Mission; and
2. That a Public Hearing be scheduled for a date to be determined.

 

 

 

 

12.

CORPORATE ADMINISTRATION AND FINANCE

a.

2022 Annual Report

RECOMMENDATION:

That Council receive and consider the City of Mission 2022 Annual Report, including audited financial statements for the year ended December 31, 2022.

A copy of the 2022 Annual Report is available for viewing online at https://www.mission.ca/city-hall/departments/finance/financial-reporting/  A hard copy will be available for viewing at the meeting.

b.

2022 Development Cost Charge Report

RECOMMENDATION:

That Council receive and consider the City of Mission 2022 Development Cost Charge report.

 

 

 

 

 

 

 

 

Agenda continued on next page

c.

2023 to 2027 Capital Plan Amendments

RECOMMENDATIONS:

1. That Council approve the following changes to the 2023 to 2027 Capital Plan:
   1. Add the Centennial Park Lacrosse Box and Multi-use Court Upgrade project for $2,000,000 funded from the Growing Communities Fund;
   2. Add the Spray Park project for $1,500,000 funded from the Growing Communities Fund;
   3. Add the Foundry project for $1,000,000 funded from the Growing Communities Fund;
   4. Add the Housing Initiatives project for $1,000,000 funded from the Growing Communities Fund;
   5. Add the Clarke Theater Capital Improvement project for $2,000,000 funded from the Growing Communities Fund;
   6. Add the Fraser Heritage Park Garbage Compound project for $25,000 funded from the Gaming Reserve;
   7. Add the Arts and Culture Initiatives project for $200,000 funded from the Growing Communities Fund;
   8. Add the Dockside Flood Protection Detailed Design project for $850,000 funded from the Growing Communities Fund;
   9. Add the Centennial Park Upgrade project for $1,500,000 funded from the Forestry Legacy Reserve;
   10. Add the Burial Platforms project for $8,000 funded from the Cemetery Reserve;
   11. Increase the Enterprise Application System project budget by $100,000 funded from the Unappropriated Accumulated Surplus;
   12. Increase the RCMP Detachment CCTV System Upgrade project budget by $20,000 funded from the Public Safety Reserve; and
   13. Add the Community Policing Office Front Counter Security Enhancement project for $25,000 funded from the Public Safety Reserve; and
2. That the 2023 to 2027 Financial Plan be amended accordingly.

d.

2022 Statement of Financial Information

RECOMMENDATIONS:

1. That the City of Mission’s 2022 Statement of Financial Information, attached as Attachment A to the report entitled “2022 Statement of Financial Information” from the Manager of Accounting Services dated June 19, 2023, be approved for submission to the Ministry of Municipal Affairs and Housing; and
2. That the Mayor and Director of Finance be authorized to sign the Statement of Financial Information Approval form.

e.

Investment Holdings Quarterly Report – March 31, 2023

This report is provided for information. No staff recommendation accompanies this report and Council action is not required.

f.

Financial Reporting – April 30, 2023

This report is provided for information.  No staff recommendation accompanies this report and Council action is not required.

g.

Revision to Street Naming Bylaw 6112-2022

RECOMMENDATION:

That Street Naming Bylaw 6112-2022 be amended by replacing the name “McLagan Court” with the name “Simpson Court”.

13.

RESOLUTION TO RISE AND REPORT

14.

RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE

15.

COUNCIL COMMITTEE REPORTS & MINUTES

a.

Mission Community Heritage Commission Meeting Minutes - February 1, 2023

b.

Mission Community Heritage Commission Meeting Minutes - March 1, 2023

c.

Mission Community Heritage Commission Meeting Minutes - April 5, 2023

d.

Cultural Resources Committee Meeting Minutes - April 19, 2023

e.

Economic Development Select Committee Meeting Minutes - May 4, 2023

f.

Economic Development Select Committee Recommendations to Council - April 6, 2023 Meeting

g.

Economic Development Select Committee Recommendations to Council - May 4, 2023 Meeting

h.

Economic Development Select Committee Recommendations to Council - June 1, 2023 Meeting

i.

Mission Sustainable Housing Committee Meeting Minutes - May 11, 2023

16.

COUNCIL MEETING MINUTES FOR APPROVAL

a.

Special Council Meeting - May 29, 2023

b.

Regular Council Meeting (for the purpose of going into a closed meeting) – June 5, 2023

c.

Regular Council Meeting - June 5, 2023

17.

BYLAWS FOR CONSIDERATION

a.

Zoning Amending Bylaw 6201-2023-5949(125) - FIRST AND SECOND READINGS

A bylaw to amend Zoning Bylaw 5949-2020 by updating text amendment - parking

See “Development Services” Section 11(f)

b.

Zoning Amending Bylaw 6202-2023-5949(126) - FIRST AND SECOND READINGS

A bylaw to amend Zoning Bylaw 5949-2020 by updating text amendment - air space parcel and regular lot definitions

See “Development Services” Section 11(g)

c.

Kennel Bylaw 6198-2023 - FIRST, SECOND, AND THIRD READINGS

A bylaw to regulate kennels within the City of Mission. 

See “Development Services” Section 11(c)

d.

Zoning Amending Bylaw 6186-2023-5949(116) - THIRD READING

A bylaw to rezone property at 33875 Richards Avenue from Rural 16 (RU16) Zone to Rural Residential 7 (RR7) Zone 

See “Public Hearings” Section 6(b)

e.

Zoning Amending Bylaw 6189-2023-5949(118) - THIRD READING

A bylaw to rezone property at 12620 Cathy Crescent from Rural 36 (RU36) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone 

See “Public Hearings” Section 6(c)

f.

Zoning Amending Bylaw 6004-2020-5949(19) - ADOPTION

A bylaw to rezone properties at 32909, 32919, and 32939 Cherry Avenue from Suburban 20 (S20) Zone to Comprehensive Development 53 (CD53) Zone and amend Zoning Bylaw 5949-2020 by adding a definition for "Stacked and/or Back-to-Back Townhouse"

Excerpt from Public Hearing minutes and previous staff report included as background information

18.

PERMITS FOR CONSIDERATION

a.

Development Variance Permit Application DV23-008 (8265 Hanson Drive)

Development Permit to vary Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property. 

See "Development Services" Section 11(e)

b.

Development Permit Application DP18-123 (Cherry Avenue)

Development Permit to supplement Zoning Bylaw 5949-2020, as amended, in respect to the above-noted property. 

19.

RESOLUTIONS RELEASED FROM CLOSED

a.

Additions to Names to Street Naming Policy STR.28(C)

This report is being provided for information purposes. Council action is not required.

20.

NEW/OTHER BUSINESS

a.

Council Member Updates

21.

NOTICES OF MOTION

22.

QUESTION PERIOD

Council encourages public participation in Question Period by in-person attendance at the meeting, or by email or telephone inquiry prior to the meeting.  or 604-820-3700

23.

ADJOURNMENT